Manager Company Secretary

Location: Kashipur

Department:  Legal & CS

Reports To:

Company Secretary

Location:

Kashipur, Uttarakhand

Job Purpose
To lead and oversee company secretarial, corporate governance, statutory and regulatory compliance matters for the Group entities. The role will ensure effective management of listed company compliances, Board and Committee processes, statutory filings, shareholder matters and corporate records while providing sound governance and regulatory guidance to senior management.

Key Responsibilities

Company Secretarial & Statutory Compliance
Lead and oversee compliance under the  Companies Act, 2013, applicable Rules, Secretarial Standards  and other relevant corporate laws.
Ensure timely and accurate preparation and filing of statutory forms, returns, registers, resolutions, minutes and other regulatory records.
Maintain and monitor a comprehensive  compliance calendar  covering ROC, MCA and other applicable statutory requirements.
Monitor regulatory developments and ensure timely implementation of changes in applicable laws and regulations.
Ensure effective compliance monitoring across the Group entities and timely closure of identified compliance gaps.

Board, Committee & Shareholder Governance
Lead the end-to-end coordination of  Board, Board Committee and Shareholder meetings , including notices, agendas, agenda notes, resolutions, minutes and certified extracts.
Ensure compliance with statutory and regulatory requirements relating to Board and Committee composition and functioning.
Advise Directors and senior management on corporate governance requirements, statutory obligations and regulatory matters.
Ensure timely execution and follow-up of Board and Committee resolutions and action points.
Coordinate AGM, EGM and other shareholder-related processes, including notices, voting and related statutory requirements.

Listed Company & Regulatory Compliance
Lead compliance with  SEBI (LODR) Regulations, SEBI Insider Trading Regulations  and other applicable securities laws and listing requirements.
Ensure timely and accurate  Stock Exchange filings, corporate announcements and regulatory disclosures .
Oversee preparation and submission of shareholding patterns, corporate governance reports, investor grievance reports and other periodic disclosures.
Manage event-based disclosures and ensure timely reporting of material events and information to the Stock Exchanges.
Coordinate with  SEBI, Stock Exchanges, Depositories and RTAs  on regulatory matters, clarifications, filings and investor-related requirements.
Ensure appropriate controls for insider trading compliance, including UPSI-related processes, disclosures and applicable records.

Corporate Records & Documentation
Ensure complete, accurate and audit-ready maintenance of corporate and secretarial records for all relevant Group entities.
Maintain statutory registers, Board and shareholder records, ROC filings, regulatory submissions and other secretarial documentation.
Ensure proper organisation, accessibility and timely updating of corporate records and document repositories.
Coordinate and support  Secretarial Audits, statutory audits and other compliance reviews , ensuring timely closure of observations and recommendations.

Legal, Governance & Stakeholder Management
Act as a key governance and secretarial point of contact for  senior management, Finance, HR, Legal, auditors and external advisers .
Support corporate legal matters including agreements, authorisations, powers of attorney, corporate actions and other governance documentation.
Coordinate with external legal counsel on legal opinions, regulatory notices, litigation and corporate transactions, wherever required.
Maintain legal and regulatory trackers and ensure timely follow-up of critical matters.
Provide practical and concise advice to management on legal, regulatory and governance risks.
Ensure effective coordination with internal and external stakeholders for timely resolution of compliance and governance matters.

Process Improvement & Digitisation
Drive continuous improvement in company secretarial, governance and compliance processes.
Identify opportunities for  automation, digitisation and workflow improvement  across secretarial and compliance activities.
Strengthen compliance monitoring mechanisms, reporting dashboards and documentation systems.
Improve process efficiency, accuracy and turnaround time while reducing manual intervention and compliance risks.
Promote consistent governance and documentation practices across Group entities.

Key Performance Indicators
Timely and accurate completion of statutory and regulatory compliances
Zero/minimum compliance lapses and regulatory penalties
Timely completion of Board, Committee and Shareholder processes
Accuracy and timeliness of SEBI and Stock Exchange filings
Effective compliance calendar and monitoring mechanism
Quality and completeness of statutory and corporate records
Secretarial audit and regulatory compliance performance
Timely closure of audit observations and compliance gaps
Process…