Purchase Manager; Hotel​/Restaurants​/Motels

Position: Purchase Manager (Hotel/Restaurants/Motels)
Location: Noida Sector 27

Job Description – Purchase Manager (Hotel & Restaurant Industry)
Position:  Purchase Manager
Industry:  Hotels & Restaurants / Hospitality

Location:

Noida, Uttar Pradesh

Experience:

4–6 Years
Salary:  ₹30,000 – ₹40,000 per month

Employment Type:

Full-Time
About the Role
We are looking for an experienced and responsible  Purchase Manager  to manage procurement operations for our hotel and restaurant business in Noida.
The ideal candidate should have  4–6 years of relevant purchase/procurement experience in the hotel, restaurant, hospitality, or F&B industry , with strong knowledge of food & beverage procurement, vendor management, negotiation, quality control, and inventory coordination.

Key Responsibilities
Manage  end-to-end purchasing and procurement  for hotel and restaurant operations.
Source and purchase  food ingredients, beverages, groceries, fresh produce, dairy, meat, seafood, bakery items, packaging materials, cleaning supplies, and other operational requirements .
Identify, evaluate, negotiate with, and maintain relationships with reliable vendors and suppliers.
Obtain and compare quotations to ensure the  best price, quality, and payment terms .
Negotiate rates, credit terms, delivery schedules, and other commercial conditions with suppliers.
Ensure timely procurement of  perishable and non-perishable items  as per operational requirements.
Coordinate closely with the  Executive Chef, Kitchen, F&B, Stores, Operations, Accounts, and Management  for purchase requirements.
Verify product quality, quantity, specifications, expiry dates, and delivery conditions at the time of procurement.
Monitor market prices and identify opportunities for  cost savings and better sourcing .
Maintain an updated vendor database and develop alternate suppliers wherever required.
Prepare and process  Purchase Orders (POs)  and ensure proper documentation of all purchases.
Follow up with suppliers for pending orders, delayed deliveries, shortages, replacements, and quality issues.
Coordinate with the Store/Inventory team to maintain optimum stock levels and minimize wastage.
Monitor food and material consumption patterns and support  inventory and food cost control .
Ensure proper procurement of seasonal and high-demand items without affecting operations.
Review vendor performance regularly based on  quality, price, delivery, and service .
Handle vendor disputes, rate discrepancies, quality complaints, and purchase-related issues.
Maintain purchase records, invoices, quotations, comparative statements, and other procurement documentation.
Prepare  daily/weekly/monthly purchase reports and MIS  for management.
Ensure all purchases comply with company policies, approved budgets, food safety requirements, and operational standards.
Candidate Requirements
Graduate degree in  Commerce, Business Administration, Hospitality Management, Supply Chain, or a related field .
4–6 years of relevant experience in Purchase/Procurement , preferably within the  hotel, restaurant, hospitality, or F&B industry .
Strong knowledge of  F&B purchasing and hospitality procurement .
Good understanding of food products, perishables, grocery, beverages, packaging, and general hotel supplies.
Strong  vendor negotiation and relationship management  skills.
Good knowledge of local markets and supplier networks will be an advantage.
Strong understanding of  inventory, stock levels, food cost, and wastage control .
Proficiency in  MS Excel  and preferably experience with hotel/restaurant ERP or purchase software.
Good communication and interpersonal skills.
Strong follow-up, analytical, and problem-solving abilities.
Ability to work under pressure and manage urgent procurement requirements.
Should be organized, proactive, and commercially aware.
Key Skills
F&B Procurement | Hotel Purchasing | Vendor Management | Vendor Development | Negotiation | Food & Grocery Sourcing | Perishable Procurement | Cost Control | Inventory Management | Market Rate Analysis | Purchase Orders | MIS | MS Excel | ERP
Key Performance Indicators (KPIs)
Purchase cost optimization and savings
Vendor quality and performance
Timely availability of materials
Reduction in purchase price variance
Inventory and wastage control
Vendor payment/credit-term management
Reduction in emergency purchases
Accuracy of purchase documentation and MIS
Compliance with approved procurement processes
Compensation
₹30,000 – ₹40,000 per month , depending on relevant experience, skills, and suitability for the role.
Preferred Candidate
Candidates with experience in  hotel chains, restaurants, cloud kitchens, QSRs, catering companies, or F&B businesses  will be preferred.
Immediate joiners / candidates with short notice periods will be preferred.