Sr. Manager:- Purchase

Location: Dholka

Major Purpose of the Job
To strategically source and procure raw materials required for  New Product Development (NPD) and R&D activities , ensuring timely availability, competitive cost, quality compliance, and uninterrupted support to product development and launch timelines.
The role will be responsible for coordinating with R&D, F&D, Regulatory Affairs, Quality Control, Quality Assurance and other stakeholders to ensure that procurement activities do not cause delays in NPD development, regulatory submissions, or product launches.
Key Responsibility Areas
1. NPD Launch & R&D Support
Source and procure raw materials required for NPD, R&D trials, registration batches and commercial launch activities.
Ensure timely availability of materials in line with NPD and product launch timelines.
Coordinate closely with R&D, F&D, QA/QC, RA and SCM teams to understand material requirements and timelines.
Ensure there are  no procurement-related delays  impacting NPD development or product launch.
2. Regulatory & Documentation Support
Ensure timely availability of complete vendor and material documentation required for  Regulatory Affairs (RA) and F&D  activities.
Coordinate with suppliers for specifications, COA, manufacturing details, regulatory documents, declarations and other required documents.
Support RA/F&D teams in regulatory filing and dossier submission requirements.
Ensure supplier documentation is accurate, complete and available within agreed timelines.
3. Alternate Vendor Development
Identify and develop  alternate/backup vendors  for critical raw materials to reduce supply-chain dependency and business risk.
Work with QA/QC and technical teams for vendor qualification and approval.
Develop alternate sources for cost optimization and supply continuity.
Maintain a robust approved vendor base for critical and strategic materials.
4. Cost Saving & Commercial Negotiation
Negotiate with suppliers to achieve  cost savings and commercially competitive procurement .
Identify opportunities for price reduction through alternate sourcing, volume negotiation, payment terms, logistics optimization and contract negotiations.
Generate and track procurement savings against approved targets.
Benchmark supplier pricing and market trends to ensure competitive sourcing.
5. Quality & Regulatory Compliance
Ensure procurement activities comply with applicable  GMP, quality, regulatory and company requirements .
Work closely with QA/QC to minimize material rejection due to quality-related issues.
Coordinate with vendors for corrective actions and resolution of quality issues.
Support vendor audits, qualification and documentation requirements.
Provide procurement support for vendor-related  audit and dossier submission activities .
6. PR & PO Management
Ensure Purchase

Requisition s (PRs) are processed and converted into POs within defined timelines.
No PR should remain open for more than 7 days , except for:
Scheduled items
Bulk items
Solvents
High-value items
PRs specifically kept on hold by SCM/R&D
Ensure timely follow-up with stakeholders and suppliers for PO execution.
7. Open PO & Delivery Management
Monitor open POs and ensure timely delivery of materials.
Drive closure of open POs and ensure that  open POs beyond 90 days from the committed/delivery date are minimized , except for annual contracts and campaign-based products.
Coordinate with suppliers and internal stakeholders to resolve delivery delays.
Maintain regular follow-up and escalation for overdue purchase orders.
8. SAP & Procurement Data Management
Ensure accurate and timely updating of procurement transactions in  SAP .
Ensure  no PR remains open for more than 90 days in SAP , except for approved/exempted cases.
Maintain accurate PR, PO, delivery and vendor-related records.
Ensure procurement MIS and reports are updated regularly.