Maintenence Store Executive

Position: MAINTENENCE STORE EXECUTIVE
Location: Himatnagar

Purpose of the Role
To ensure uninterrupted plant operations by maintaining optimal inventory of maintenance spares, consumables, and tools through effective store management, control systems, and coordination with maintenance and procurement teams.

Key Responsibilities
1. Inventory Management
Maintain accurate stock levels of all maintenance spares, consumables, and critical parts.
Ensure proper classification of items (Mechanical / Electrical / Utilities / Instruments).
Define and monitor  Minimum, Maximum, and Reorder Levels .
Avoid stock-outs of critical spares and overstocking of non-moving items.
2. Material Receipt & Inspection
Verify incoming materials against Purchase Orders (PO) and Delivery Challans.
Coordinate with Quality / Maintenance team for inspection and approval.
Ensure proper documentation (GRN – Goods Receipt Note).
3. Material Issue Control
Issue materials only against authorized requisitions (Maintenance Slip / SAP request).
Maintain real-time tracking of issued vs available stock.
Ensure FIFO / FEFO (where applicable) system implementation.
4. Spare Parts Planning
Work closely with Maintenance Engineers to identify  critical spares list .
Support preventive maintenance by ensuring availability of required parts.
Track consumption patterns and forecast future requirements.
5. Documentation & Record Keeping
Maintain updated records in ERP / Excel (Stock Register, Issue Register, GRN, etc.).
Ensure audit-ready documentation (BRC / ISO / SEDEX compliance).
Maintain calibration records for tools (if applicable).
6. Store Organization & 5S Implementation
Ensure proper labeling, binning, and location mapping of all items.
Implement and sustain  5S practices  in the store area.
Ensure safe storage conditions (no contamination risk – food industry compliance).
7. Coordination & Communication
Coordinate with Procurement for timely ordering of spares.
Work closely with Maintenance team during breakdowns for urgent material support.
Escalate shortages or delays proactively.
8. Stock Audit & Control
Conduct periodic physical stock verification (weekly/monthly).
Identify and report discrepancies, damages, or obsolete stock.
Maintain control on slow-moving and non-moving inventory.
9. Cost Control
Optimize inventory carrying cost without affecting plant uptime.
Suggest alternatives / standardization of spares to reduce cost.
10. Compliance & Safety
Follow safety norms while handling materials (especially heavy / hazardous items).
Ensure compliance with food safety standards (no contamination risk from lubricants, chemicals, etc.).
Key KPIs
Stock Accuracy (%)
Zero Stock-Out for Critical Spares
Inventory Turnover Ratio
Breakdown Support Response Time
Obsolete / Non-Moving Inventory (%)
Audit Compliance Score
Required Skills & Competencies
Knowledge of mechanical/electrical spares
ERP / SAP / Excel proficiency
Inventory management techniques
Strong coordination and communication
Basic understanding of maintenance operations
Qualification & Experience
Diploma / Graduate in Engineering / Supply Chain / Stores Management
2–5 years experience in maintenance stores (FMCG / Food industry preferred)
Reporting To
Maintenance Manager / Engineering Head