Material Coordinator

Location: Sikandra Rao

Role Purpose Key Accountabilities   Material Indents & Requirements    Liaise with the Project Director (PD) or Project Manager (PM) to determine material requirements for the site.
Prepare indents for the necessary materials, ensuring timely and accurate requisitions.

Follow-Up on Purchase Orders    Coordinate with the procurement department to track the purchasing orders and ensure that materials are ordered as per the site's needs.

Supplier Coordination for Delivery    Communicate with suppliers to ensure timely delivery of materials, aligning with the site schedule and requirements.

Material Receipt & Verification    Receive materials delivered to the site, cross-check with the purchase order, and verify the quantity and quality based on the delivery note.

Quality Control    Collaborate with the QA/QC department to arrange material inspections when necessary, ensuring compliance with project specifications.

Material Storage & Organization    Properly stack and store materials in the designated storage area, maintaining organisation and easy accessibility.
Ensure materials are stored in accordance with safety and environmental regulations.

Material Rejection & Returns    Reject materials that do not meet the required specifications, prepare return notes, and coordinate with suppliers for returns or replacements.

Receipt Note Preparation    Prepare accurate receipt notes for all materials received, ensuring that all details are recorded correctly.

Submit Documentation to Accounts    Submit the receipt notes or return notes to the accounts department for processing and record-keeping.

Material Receipt Notification    Notify the site management team when materials are received and ready for use.

Material Issuance    Issue materials to the site as per request, ensuring proper documentation through the preparation of issue notes with supporting records.

Stock Verification & Reporting    Conduct monthly physical stock verification to tally the book stock with the actual physical stock. Prepare and submit stock verification reports to management.

Inventory Management System    Update and maintain inventory records in the inventory management system, ensuring accuracy and availability of data for stock levels, material movement, and usage.

Material Reordering    Monitor stock levels to identify when materials need to be reordered and prepare reordering requests to avoid shortages.

Qualifications, Experience, Knowledge & Skills   Proven experience as a Storekeeper in a construction company or a similar role.
Knowledge of inventory management, material handling, and storage practices.
Familiarity with quality control processes and construction material specifications.
Proficient in using inventory management software and Microsoft Office.
Strong organizational skills with attention to detail
Have an education background of any graduation
Have five years of minimum experience

Experience and Professional Qualifications
Effective communication and coordination skills.
Ability to work independently and as part of a team.
Time management and the ability to prioritize tasks.
Problem-solving skills to handle material discrepancies and quality issues.