Store​/Inventory Officer

Position: Store / Inventory Officer
Location: Pārdi

March 17, 2026
By Advance Cooling Tower

Job Purpose

The Store / Inventory Manager is responsible for end-to-end control of raw materials, bought-out items, spares, consumables, and finished goods related to cooling tower manufacturing. The role ensures accurate inventory, timely material availability for production, FIFO compliance, and coordination with procurement, production, QC, and dispatch teams.

Key Responsibilities

Inventory & Store Operations
Maintain accurate stock records for:
FRP raw materials (resin, glass fiber, gel coat, catalyst)
Structural items (MS/SS hardware, supports)
Mechanical items (fans, motors, gearboxes, shafts)
Electrical items (cables, panels, sensors)
Bought-out items & spares
Ensure real-time inventory updating in ERP / Tally / Excel / SAP (as applicable).
Monitor minimum, maximum & reorder levels to avoid stock-outs or excess inventory.
Ensure FIFO / FEFO practices, especially for resins, chemicals, and consumables.
Inward & Outward Material Control
Supervise inward material receipt, including:
Verification against PO / Delivery Challan
Quantity & basic visual checks
Coordination with QC for inspection & acceptance
Manage material issue to production as per:
Approved BOM
Job cards / Work orders
Control outward dispatch of finished goods & spares in coordination with dispatch and logistics teams.
Documentation & Compliance
Maintain all store documentation, including:
GRN (Goods Receipt Notes)
Material Issue Slips
Stock Transfer Notes
Rejection & return records
Support ISO 9001 / QMS audits by maintaining:
Stock registers
Traceability records
Material identification & tagging
Ensure proper labeling, binning, and segregation of materials.
Coordination & Cross-Functional Support
Coordinate closely with:
Procurement for material planning and shortages
Production for job-wise material allocation
QC for inspection status & rejected material handling
Dispatch & Logistics for packing and shipment readiness
Provide inventory status reports to management on a weekly / monthly basis.
Stock Verification & Control
Conduct:
Daily physical checks for fast-moving items
Monthly cycle counts
Annual stock audits
Investigate and report:
Stock variances
Shortages or damages
Obsolete or slow-moving inventory
Recommend scrap, disposal, or reuse of non-usable materials with approval.
Safety, Housekeeping & Store Discipline
Ensure safe storage practices, especially for:
Chemicals & resins
Heavy mechanical components
Maintain 5S / housekeeping standards in store areas.
Ensure compliance with safety norms and PPE usage.

Key Performance Indicators (KPIs)

Inventory accuracy (% variance)
Material availability vs production plan
Reduction in excess & obsolete inventory
Timely inward & issue processing
Audit compliance & zero major non-conformities

Required

Skills & Qualifications

Education

Diploma / Graduate in Mechanical, Production, or Supply Chain Management
Certification in Inventory / Store Management is an advantage

Experience

3–8 years experience in industrial manufacturing stores
Prior experience in cooling towers / heavy engineering / FRP / EPC projects preferred

Technical Skills

ERP / Tally / Excel inventory tracking
Understanding of BOMs, job cards, and production flow
Knowledge of industrial materials & hardware

Behavioral Skills

Strong organizational and record-keeping skills
Attention to detail
Ability to coordinate with multiple departments
Integrity and accountability

Authority & Limits

Authority to issue materials as per approved BOM & job cards
Recommend reorder quantities and stock optimization
Escalate shortages, delays, or deviations to management

Working Conditions

Factory / plant-based role
May require extended hours during dispatch peaks
Physical handling supervision of materials

Job Category:  Stores & Logistics

Job Type:  Full Time

Job Location:

396125 GJ GIDC PARDI

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