Clerical Assistant 2 - Eberly College of Business
Listed on 2026-10-17
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Administrative/Clerical
Education Administration -
Education / Teaching
Education Administration
THIS POSITION IS POSTED IN ACCORDANCE WITH THE AFSCME COLLECTIVE BARGAINING UNIT
SUMMARY:
The position provides clerical and office support for the School of International Management (SIM) and Special Programs within the Eberly College of Business (ECOB). The individual will ensure thatthe academic and administrative functions of the college are conducted efficiently and effectively. The primary focus of this position is to support the SIM and special programs, which involves serving the needs of all its constituents including students,faculty, alumni/friends, international and local partners.
Review the PA Specifications for this Job Title.
The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
ESSENTIAL DUTIES:- Establishing and following communication plans with existinginternational partners pertaining to student admissions, academic standing (probation/dismissal) and program operations. There arecultural and technical differences in each of these countries and regions, in addition to time differences.
- Supporting the coordination of faculty schedules and travel dates to offshore locations and providing logistical support basedon teaching schedules while balancing cost and convenience oftravel.
- Processing travel reimbursement after approval.
- Processing of faculty contract paperwork through the Provost’sOffice and coordinating the mandatory international travelpaperwork for all Eberly travelers.
- Supporting nurturing of corporate partnerships that can resultin company visits, guest speakers, internships, and placements.
- Processing internships for international students, including liaising with employers and the IUP OIE to ensure compliance with institutional policies and federal regulations.
- Supporting in alumni engagement initiatives, including organizing events, maintaining alumni database and facilitatingcommunications between alumni and current students.
- Working with procurement on purchases.
- Working with graduate coordinators in allocating Graduate Assistantships.
- Providing clerical support for annual SIM and Eberly events and programs including but not limited to Discover India, India Day,Graduation dinner, Biz Wiz High School Quiz Competition, Eberly Golf Classic, Business Day, Summer Certificate Program, etc.
- Maintaining relevant websites.
- Assisting faculty and administration in Eberly outreach activities pertaining to high schools and community colleges.
- Providing clerical support to the off-campus graduate programs including the PhD program in Pittsburgh East.
Monday through Friday 7:30 AM to 4:00 PM
Position Qualifications MINIMUM EXPERIENCE AND TRAINING:- Six months as a Clerical Assistant 1 (commonwealth title);or
- Graduation from high school
OR - An equivalent combination of experience and training.
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