Invoice and Voucher Processor

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services (DCS):

Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our
MVP
foundation:

Mission
:
Champion Indiana’s future by protecting children and strengthening families with compassion and determination.
Vision
:
Every child in Indiana thrives in a safe, loving, forever home.
Purpose
:
Ignite hope. Cultivate joy.

Role Overview:

As an Invoice and Voucher Processor, you are responsible for recording receipts of goods and services in People Soft Financials and creating accurate, compliant Accounts Payable vouchers for payment. You ensure that purchase orders, receipts, and invoices are fully aligned, supporting timely and precise payment processing in accordance with state policies, internal controls, and established financial procedures.

This position is located in the central DCS offices at the Indiana Government Center in Indianapolis, Indiana.

This position traditionally starts at an annual salary of $39,000.00 but may be commensurate with education and job experience. Use our Compensation Calculator to view the total compensation package.

Voucher Creation:

• Enter standard, PO, and non‑PO vouchers in People Soft.
• Validate vendor information, chart fields, and accounting distributions.
• Attach required supporting documentation (invoices, receipts, approvals).
• Apply correct payment terms and schedules.

Voucher Review and Validation:

• Perform three‑way match (PO, receipt, invoice) when applicable.
• Resolve match exceptions and discrepancies.
• Verify budget availability and correct funding sources.
• Ensure compliance with state procurement and AP policies.

Workflow and Approvals:

• Submit vouchers into workflow for supervisory or fiscal approval.
• Monitor voucher status and follow up on pending approvals.
• Communicate with departments to resolve missing or incorrect information.

Vendor and Payment Management:

• Confirm vendor status and W‑9 compliance.
• Request vendor updates through the Vendor Maintenance team (if applicable).
• Review payment batches for accuracy before final processing.

Reporting and Reconciliation:

• Run voucher and payment queries (e.g., open vouchers, pending approvals).
• Assist with month‑end AP accruals and reconciliation.
• Maintain audit-ready documentation.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Broad knowledge of theories, principles, and practices of public accounting.
• Broad knowledge of federal and state laws, policies and procedures pertaining to government accounting and bookkeeping.
• Broad knowledge of agency function and organization.
• Broad knowledge…