AP​/AR Processor

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services (DCS):

Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our
MVP
foundation:

Mission
:
Champion Indiana’s future by protecting children and strengthening families with compassion and determination.
Vision
:
Every child in Indiana thrives in a safe, loving, forever home.
Purpose
:
Ignite hope. Cultivate joy.

Role Overview:

As an AP/AR and Voucher Processor, you are responsible for recording receipts of goods and services in People Soft Financials and creating accurate, compliant Accounts Payable vouchers for payment. You ensure that purchase orders, receipts, and invoices are fully aligned, supporting timely and precise payment processing in accordance with state policies, internal controls, and established financial procedures.

This position is located in the central DCS offices at the Indiana Government Center in Indianapolis, Indiana.

This position traditionally starts at an annual salary of $39,000 but may be commensurate with education and job experience. Use our Compensation Calculator to view the total compensation package.

Receiving / PO Receipt Entry:

• Enter receipts for goods and services in People Soft.
• Verify that items received match the purchase order (PO) in quantity, price, and description.
• Record partial, full, or multiple receipts as needed.
• Attach delivery documents, packing slips, and service confirmations.
• Communicate discrepancies to Purchasing or the vendor.
• Ensure receipts are entered promptly to support voucher matching.

Voucher Creation:

• Create PO and non PO vouchers in People Soft.
• Enter invoice header information, including invoice number, date, vendor , and amount.
• Enter voucher lines and Chart Fields.
• Attach all required supporting documentation.
• Apply correct payment terms and schedules.

Matching and Validation:

• Perform 3 way match (PO, Receipt, Invoice).
• Resolve match exceptions such as quantity variances, price mismatches, and missing receipts.
• Run budget checks and resolve errors.
• Validate vendor status and compliance requirements (e.g., W 9 on file).

Workflow and Approvals:

• Submit vouchers into workflow for approval.
• Monitor approval queues and follow up on pending items.
• Communicate with departments to resolve missing or incorrect information.

Reporting and Reconciliation:

• Run queries to monitor open receipts, pending vouchers, match exceptions, and budget check errors.
• Assist with month end accruals and reconciliation.
• Maintain audit-ready documentation for all receipts and vouchers.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

Individuals in this role should minimally be able to articulate or demonstrate the…