Executive Assistant Marketing Coordinator

Executive Assistant Marketing Coordinator

Camflo Heating & Cooling, a leading $8M+ family-owned HVAC company, is seeking a part-time Marketing & Executive Assistant to help manage the Owner’s day-to-day organization and marketing coordination.

This role is ideal for a detail-oriented, tech-savvy individual who thrives on keeping schedules, emails, and marketing tasks running smoothly.

Position Overview

The successful candidate will play a critical support role behind the scenes ensuring the Owner stays focused while helping push forward marketing campaigns, social media, and customer communication.

Key Responsibilities

• Manage the Owner’s calendar, schedule appointments, and coordinate meetings.
• Monitor and organize the Owner’s email inbox; draft and send professional responses when appropriate.
• Track follow-ups and reminders so nothing falls through the cracks.

Marketing Coordination

• Assist with coordinating marketing campaigns (mailers, Dove Club promotions, seasonal specials).
• Post and manage updates on social media channels (Facebook, Instagram, Linked In).
• Collect customer reviews and testimonials, help craft responses, and track engagement.
• Work with external marketing partners/agencies (Kick Charge, iMarket, and other vendors) to keep projects on track.

Administrative Support

• Organize digital files, reports, and project trackers.
• Prepare simple presentations, letters, or flyers for internal and customer use.
• Assist with CRM tools (Service Titan, Chiirp) to pull lists or track campaigns.

Qualifications

• Strong organizational and communication skills.
• Proficiency in Google Workspace or Microsoft Office.
• Familiarity with social media posting and basic marketing tools (Canva, Mail Chimp, etc.).
• Ability to manage multiple priorities independently.
• Positive attitude and willingness to learn HVAC industry basics.

Bonus points for experience with Service Titan, Chiirp, Canva, or Power BI — but not required.

Compensation & Hours

• ~30 hours per week, flexible scheduling available.
• Growth opportunities into full-time Marketing Coordinator or Executive Assistant.

Why Join Camflo?

You’ll get hands-on experience working directly with the Owner of a fast-growing HVAC company that values its people and customers.

Camflo Heating & Cooling is an equal opportunities employer and welcomes applications from all qualified candidates.

Interested candidates should send their resume and a quick note about why they’d be a great fit to trevo