Temporary Administrative Support Pool

Overview

Join the University of Notre Dame’s Temporary Administrative Support Pool. This is a running position designed to keep a ready list of skilled candidates interested in temporary administrative work across the University. When a department has an urgent need, the Talent Acquisition team will review the pool and connect qualified candidates directly with hiring managers to help you get matched quickly with meaningful opportunities.

• Provide frontline administrative support via phone, email, and in-person communication.
• Manage calendars and schedule meetings using Google Calendar and/or Microsoft Outlook.
• Draft, edit, and proofread written communication and correspondence.
• Coordinate logistics for meetings, events, and conferences (small- and large-scale).
• Prepare reports, presentations, and spreadsheets using Google Suite and Microsoft Office Suite.
• Maintain accurate records, files, and databases.
• Serve as a positive and professional representative of the University.
• Support special projects or other duties as assigned.

• The Talent Acquisition Consultant Reviews Your Application: Based on your application, video interview, and questionnaire, you may be added to the University’s Temporary | Administrative Support Pool list (or declined if not a match at this time).
• The Talent Acquisition Consultant Will Connect: If selected, a Talent Acquisition Consultant will reach out when a temporary role becomes available that aligns with your skills and availability.

• Be considered for temporary administrative opportunities across campus.
• Gain valuable experience in different departments and divisions at Notre Dame.
• Contribute your skills to meaningful work that supports the University’s mission.
• Are you a recent retiree who wants to stay engaged with the Notre Dame community? This pool offers a flexible way to share your expertise, stay connected, and continue contributing in a meaningful way.

Qualifications

• Strong verbal and written communication skills.
• Excellent interpersonal skills and ability to foster a positive, collaborative culture.
• Proficiency with Google Suite (Docs, Sheets, Slides, Forms, Calendar) and Microsoft Office Suite.
• Ability to multitask, prioritize, and meet deadlines in a dynamic environment.
• Strong organizational skills and attention to detail.
• Experience with event planning and coordination is a plus.
• Self-starter with the ability to work independently and as part of a team.

Hiring Pay Range
: $17.50/ Hour | Commensurate with experience

At Notre Dame, we know our impact depends on exceptional people. We are committed to fostering a vibrant, welcoming community. We encourage applications from all who will help build and strengthen our community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.