Office Administrative Bookkeeper; Back Office & HR

Join to apply for the Office Administrative Bookkeeper (Back Office & HR) role at Five Star Marketplace
.

Full-time is preferred; part-time is considered for the right candidate.

Pay:
Competitive wage based on experience.

We are seeking an experienced, detail-oriented Office Administrative Bookkeeper to manage the back-office and administrative operations of our grocery store in Knox, IN. This role is responsible for bookkeeping, payroll coordination, HR administration, inventory control support, vendor relations, and general office operations.

This position offers an opportunity to play a key role in modernizing our accounting processes, including support for a planned transition from Sage 50 (Peachtree) to Quick Books Desktop beginning in 2026.

• Accounting & Bookkeeping:
  • Maintain accurate financial records using Sage 50 (Peachtree).
  • Assist with the transition to Quick Books Desktop in 2026.
  • Process accounts payable (AP) and accounts receivable (AR).
  • Reconcile bank accounts, cash, and daily/weekly sales.
  • Prepare financial reports for management and external accountants.
• Inventory Control & Vendor Relations:
  • Assist with inventory tracking, reporting, and reconciliation.
  • Monitor inventory discrepancies and communicate issues to management.
  • Maintain vendor accounts, statements, and supporting documentation.
  • Communicate with vendors regarding invoices, payments, and discrepancies.
  • Support ordering and receiving processes through accurate record keeping.
• Payroll & Human Resources:
  • Coordinate payroll processing through Paychex.
  • Maintain employee records and personnel files.
  • Assist with onboarding, offboarding, and basic HR administration.
  • Track time, attendance, and benefit information.
  • Support compliance with payroll and employment requirements.
• Office Administration:
  • Maintain organized digital and paper filing systems.
  • Provide administrative support to store management.
  • Handle confidential financial and employee information with discretion.
  • Support audits, reviews, and external reporting as needed.
• Software & Systems:
  • Experience with Sage 50 (Peachtree) and/or Quick Books Desktop preferred.
  • Experience with Paychex is a plus.
  • Familiarity with inventory systems and vendor portals preferred.
  • Proficiency with Excel or similar spreadsheet software.
  • Ability to learn new systems and assist with process improvements.

• Prior bookkeeping or office administration experience required.
• Experience with small business or grocery accounting preferred.
• Inventory control or vendor relations experience preferred.
• Payroll or HR administration experience preferred.
• Strong attention to detail and organizational skills.
• High level of integrity and confidentiality.
• Ability to work independently and manage multiple priorities.

Primarily weekday hours. Flexible scheduling available. No regular nights or weekends.

• Paid vacation.
• Competitive pay based on experience.
• Flexible schedule.
• Stable, long-term position.