Administrative Assistant

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We are a vertically integrated investment manager specializing in the acquisition, development and operation of Class A industrial, logistics and e-commerce real estate. Ambrose brings institutional experience and a people‑first approach to achieve meaningful outcomes for our clients, our partners and each other. We are actively looking for other forward‑thinking problem‑solvers to join our team.

• Determination – We are driven and resourceful, motivated to exceed ambitious goals.
• Excellence – We relentlessly pursue the highest quality experiences and outcomes.
• Creativity – We are A+ problem solvers, finding possibilities and opportunity when others cannot.
• Kindness – Honesty, fairness and respect are at the heart of who we are. We value diversity, build authentic relationships and genuinely care.

Ambrose has an immediate opening for a Front Desk Administrative Assistant. This position is the face of Ambrose and plays a critical role in creating an exceptional in‑office experience for our team and guests. This role blends hospitality, office operations, and administrative support to ensure the office runs smoothly while reflecting Ambrose’s culture, professionalism, and attention to detail. As the first point of contact for the organization, you will create a welcoming, organized, and high‑touch environment where employees can do their best work and visitors feel immediately welcomed.

• Serve as the first point of contact for all visitors, creating a warm, professional, and highly hospitable experience.
• Answer incoming calls, greet callers, provide information, and route calls or messages as appropriate.
• Represent Ambrose in all interactions with professionalism, discretion, and attention to detail.
• Build strong relationships with employees, guests, and vendors by fostering a gracious and welcoming office environment.
• Coordinate and communicate with building management and facility‑related vendors.
• Maintain a consistently ‘crisp,’ organized, and polished office environment.
• Manage conference rooms and the social hub, including scheduling, setup, and cleanup.
• Order and manage office supplies, beverages, snacks, coffee equipment, and related inventory.
• Arrange catering and meals for meetings, events, and team gatherings.
• Manage mail, deliveries, office errands, and storage organization.
• Support employee‑related events and initiatives, including team gatherings, culture events, gifting, office moves, and setup.
• Prepare for new hires by coordinating office setup, supplies, parking access, building credentials, and technology readiness.
• Partner with internal teams to enhance the in‑office experience and support day‑to‑day needs.
• Book and manage travel arrangements as needed.
• Notarize documents as requested.
• Draft and manage correspondence, including emails, memos, shipping, and mail.
• Proactively plan, organize, and support meetings, luncheons, and office events.
• Assist the administrative team with special projects and provide backup support as needed.
• Update and maintain reports, systems, data entry, and support rollouts of new tools or modules.
• Serve as the primary point of contact for office IT needs, including conference rooms, Wi‑Fi, and basic troubleshooting.

• Bachelor’s degree is highly desired with at least 2 years of experience in hospitality, office coordination, or administrative support.
• Highly proficient in MS Word, Excel and PowerPoint.
• A hospitality‑first mindset with exceptional interpersonal and communication skills.
• High attention to detail with the ability to multitask in a fast‑paced environment.
• Strong organizational skills and proactive, service‑oriented approach.
• Must have a high attention to detail and a strong ability to multitask in a fast‑paced environment.
• This position is in office M‑F between the hours of 8AM – 5PM.