Firm Support Specialist

Overview

Firm Support Services at Forvis Mazars keep the firm running smoothly by delivering essential administrative support. Their work ensures operational efficiency, allowing teams to focus on their core goals. By maintaining a professional, well-organized environment, they play a key role in advancing the firm's mission and success.

The Firm Support Specialist I role is responsible for providing assistance to all employees and partners by assisting in various administrative and operational tasks. This is a highly detailed position that requires strong adherence to quality control standards.

The essential duties and responsibilities include, but are not limited to, the items listed below. Other duties may be assigned as necessary.

• Provide support for Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations and transportation) and handle correspondence.
• Oversee day-to-day office operations such as maintaining office supplies, equipment and facilities.
• Handle all aspects of incoming and outgoing mail and packages.
• Help keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as well as other tasks, as needed.
• Handle incoming phone calls for multiple offices and related switchboard tasks with lasting, positive impression of the Firm.
• Greet guests with lasting, positive impressions of the Firm.
• Perform all aspects of facilities support.
• Ensure a clean, organized and efficient office environment.
• Assist with planning and execution of local events, meetings, and/or conferences.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• When needed, finalize documents in an electronic format such as PDF or Word documents and ensure proper filing/organization of those documents.
• When needed, print documentation and bind for client delivery.
• Complete special projects as assigned.

• High school diploma or equivalent.
• Proficient in Microsoft Office Suite.

• Associate's Degree.
• 1+ year of related administrative experience.