Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

The Executive Assistant to the CEO provides high-level administrative and logistical support to ensure the efficient operation of the CEO’s office. This role is highly board-facing and requires exceptional professionalism, discretion, and attention to detail. The Executive Assistant supports CEO interactions with the Board of Directors, senior leadership, member systems, and external stakeholders.

• Handle sensitive and confidential information with the highest level of discretion
• Prioritize meeting requests for the President/CEO and maintain the calendar by planning and scheduling meetings, conferences, and travel
• Coordinate meetings, prepare agendas, and assemble briefing materials
• Anticipate administrative needs and proactively resolve scheduling or logistical issues
• Conserve the CEO’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information
• Assist with the overall coordination, data gathering, analysis, and preparation of various reports and documents for the President/CEO and Board of Directors such as the monthly board meetings and annual board agendas and resolutions
• Prepare and administer the annual budget for the Board of Directors and President/CEO
• Provide administrative and office support for a wide range of daily activities including expense reports, meeting logistics, PowerPoint presentations, and interoffice communications

• Coordinate logistics for Board of Directors meetings, committee meetings, and retreats
• Prepare, compile, and distribute board materials in accordance with governance and confidentiality requirements
• Serve as a professional point of contact for board members on scheduling, meeting logistics, and information flow
• Maintain board calendars, contact lists, and document records
• Support follow-up and tracking of board‑related action items as directed by the CEO
• Draft, edit, and proofread executive correspondence, presentations, and reports
• Manage incoming communications and route inquiries appropriately
• Ensure clear, timely communication between the CEO, board members, and internal stakeholders

• Coordinate executive‑level meetings with internal departments and external partners
• Assist Communication Services team with developing and coordinating the monthly board meetings and the annual meeting of its members
• Track meeting deliverables and ensure materials are prepared accurately and on time
• Support executive office processes and help maintain organized records and systems

• Draft, edit, and proofread executive correspondence, presentations, and reports
• Manage incoming communications and route inquiries appropriately
• Ensure clear, timely communication between the CEO, board members, and internal stakeholders

• A minimum of a high school diploma or equivalent is required
• 5+ years of related experience
• Demonstrated experience supporting board‑facing activities or senior governance bodies
• Exceptional organizational, time‑management, and prioritization skills
• Strong written and verbal communication skills
• Proven ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft Office
• Demonstrated capabilities to learn and use other software as needed to process director expenses, maintain board portal, etc.

• Familiarity with board governance practices and meeting protocols
• Associate’s degree preferred; an equivalent combination of education and experience may be considered
• Professional presence and executive‑level judgment
• Attention to detail and accuracy
• Reliability and strong follow‑through
• Ability to manage competing priorities under deadlines
• Strong interpersonal skills and board‑level etiquette

• Professional presence and executive‑level judgment
• Attention to detail and accuracy
• Reliability and strong follow‑through
• Ability to manage competing priorities under deadlines
• Strong interpersonal skills and board‑level etiquette

Associate

Full‑time

Administrative (Utilities)