Internal Initiatives Specialist

Under the general supervision of the Internal Initiatives Senior Manager and in accordance with established firm policies and procedures, the Internal Initiatives Specialist is responsible for coordinating and executing assigned firmwide internal meetings, programs, and related events.

This position serves as a key operational resource for firm leadership, practice groups, departments, and administrative teams, ensuring that internal meetings and initiatives are delivered efficiently, professionally, and consistently across the firm.

The Specialist manages assigned meetings and programs from initial planning through execution and post event follow up, including scheduling, stakeholder communications, registration and attendance management, logistical coordination, meeting technology, and onsite or virtual support.

The position also plays an integral role in supporting major firmwide events, leadership meetings, summits, retreats, training programs, and other strategic internal initiatives. Success in this role requires strong organizational and project management skills, technical proficiency, sound judgment, and the ability to independently manage competing priorities in a fast-paced professional services environment.

• Virtual/Hybrid Firmwide Meeting and Program Management

  Coordinates planning, scheduling, and execution of assigned firmwide practice group, department, administrative department, and training programs. Maintains the accuracy of the firmwide meetings calendar and manages meeting invitations, notifications, scheduling requirements, attendance tracking, technology needs, and related logistics. Ensures meetings are appropriate prepared, communicated, and executed in accordance with established procedures and service expectations.

• Meeting Technology and Technical Execution

  Provides hands‑on operational and technical execution of virtual, hybrid, and in‑person meetings, including serving as the technical host or producer, when needed. Demonstrates proficiency with firm approved meeting and collaboration platforms, manages meeting setups and functionality, and proactively troubleshoots technical or logistical issues to ensure a seamless and professional attendee experience. Coordinates with Information Technology audiovisual support teams when additional resources are required.

• Internal Event and Summit Planning

  Supports the Internal Initiatives Senior Manager and Director of Internal Initiatives in the planning and execution of major internal programs and events, including department and practice group summits, the Annual Fall Partners Meeting, Annual Spring Capital Partner Meeting, firmwide training programs, leadership meetings, and other large‑scale internal initiatives. Responsibilities may include registration management, hotel and travel coordination, venue logistics, food and beverage planning, audiovisual requirements, meeting and promotional materials, attendee communications, onsite execution, and post‑event follow up.

• Project Ownership and Execution

  Assumes responsibility for assigned meetings, events, and internal initiatives from initial planning through completion. Develops and manages project timelines, action items, attendance records, communications, logistical requirements and deliverables. Monitors progress against established deadlines, anticipates potential challenges, and proactively recommends solutions to ensure successful and timely execution.

• Stakeholder Communication and Support

  Serves as a primary point of contact for assigned meetings and initiatives, maintaining professional and responsive communication with attorneys, firm leadership, administrative departments, local office personnel, and other stakeholders. Ensures timely and accurate distribution of meeting information, schedules, logistics, responsibilities and program requirements. Demonstrates a strong commitment to internal client services and maintains appropriate discretion when handling confidential or sensitive firm information.

• Systems, Registration, and Data Management

  Maintains accurate and consistent meeting and event information across internal calendars, room reservation systems, virtual meeting platforms, registration tools, tracking documents, and other firm systems. Monitors attendee data, monitors registration activity, prepares reports, and reconciles information as needed to support planning and operational decisions. Identified opportunities to strengthen data accuracy, reporting…