Executive Assistant

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Full Time Professional Indianapolis-Broad Ripple, Indianapolis, IN, US

3 days ago Requisition

This is a full-time, in-person position located at our Broad Ripple office in Indianapolis, Indiana. Occasional travel and evening or weekend work may be required.

Audiochuck is a fast-growing, dynamic company driven by our mission to tell the right stories, in the right ways, for the right reasons. Our team is made up of immensely passionate people who love what we do and don't stop until we're proud. Excellence is required  have a responsibility and privilege to honor the voices of those whose stories we tell.

We approach our content with empathy, compassion, and a genuine desire to make a difference. Advocacy is an essential part of the Audiochuck culture as we strive to positively impact victims and their families through the use of our time, money, and resources.

Committed to developing our people and fostering a long-term team of talented media professionals, we are seeking a highly organized and discreet Executive Assistant to join our EA team.

The Executive Assistant provides high-level administrative and operational support to members of Audiochuck's leadership team as part of a collaborative EA team. This person keeps priorities moving by owning complex scheduling, correspondence, meeting coordination, and cross-team communication, and by supporting the teams those leaders run.

The role requires exceptional organization, sound judgment, and the discretion to handle sensitive and confidential information with integrity. Because leadership responsibilities evolve as we grow, the leaders supported by this role may change over time.

This role is ideal for a proactive problem-solver who anticipates needs before they arise and thrives in a creative, fast-changing environment.

Manage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs

Prepare agendas and meeting materials, take notes, and track follow-ups as needed

Coordinate travel arrangements, including flights, lodging, and ground transportation

Prepare and deliver detailed itineraries

Manage expense reporting on behalf of leadership team members

Act as a liaison between leaders and internal and external stakeholders

Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf

Draft, edit, and distribute internal and external communications, including emails, Slack updates, and team announcements

Serve as a trusted point of contact for team members who need access to a leader

Partner with fellow EAs and the EA Team Lead to share coverage and align on processes

Step in to support other leaders when teammates are out

Assist with special projects, research, and preparation of reports for leadership meetings

Coordinate company and team events, including off-sites, retreats, and team-building activities

Leaders' calendars run smoothly, with conflicts resolved before they become problems

Meetings are well prepared, and follow-ups are tracked and completed

Travel is seamless, with clear itineraries and expenses submitted accurately and on time

Correspondence is handled promptly, professionally, and with sound judgment about what needs a leader's attention

Confidential information is always handled with discretion

Coverage across the EA team is seamless, so leaders are supported even when a teammate is out

Events and special projects are organized…