Records Information Specialist

## Records Information Specialist Apply:
IN - Indianapolis:
Full time:
Posted Today:
Req.
164319

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Performs detailed review of property records; reading, analyzing and interpreting contracts, legal documents and other records to establish ownership/rights of property. Compares various data to ensure all critical information is recorded. Applies proven problem-solving skills to reconcile discrepancies between multiple record sources. Performs high-quality, heavily detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting with team, location staff and other organizational groups.
** JOB RESPONSIBILITIES
*** Review multiple data fields including name, address, date and other critical information for completeness and accuracy
* Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics
* Reconcile discrepancies between multiple record sources
* Utilize superior attention to detail to identify variances in location records including ownership, dates and transfers
* Physically retrieve records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform daily tasks
* Assists with quality assurance and some analysis of Excel spreadsheets
* Assist with property verification walks with location maintenance representative
* Perform quality reviews of completed reconciliation work
* Manages workload and provides summary reports to management when necessary
* Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines
* Identifies opportunities to streamline tasks associated with daily work functions
* Adapt to changing work requirements and environment as needed
** MINIMUM Requirements
*
* Education:

* High school diploma or equivalent;
Bachelor’s degree in Business, Accounting or Finance or relevant field of study preferred

Experience:

* A minimum of 2 years applicable work experience in area requiring strong attention to detail (e.g., experience auditing contracts and financial records)
* Lean experience a plus   Knowledge, Skills & Abilities:
* Strong problem solving abilities
* Proficiency in Microsoft Word, Excel and Outlook
* Highly detail-oriented with a careful eye for quality control and presentation of work
* Occasional travel (up to ~30%) as required
* Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
* Strong verbal communication skills; ability to articulate project status as needed   Preferred:
* Knowledge of Funeral and/or Cemetery field operations
* Intermediate Excel skills (complex formulas, pivot-tables, v-lookups and other intermediate functions)
** Work CONDITIONS**## Work Environment When considering the work environment associated with this job, the following factors will apply:
* Shared work spaces in close proximity to coworkers
* Out-of-state or state-wide travel may be required for a weeks at a time
* Professional dress is required## Work Postures When considering the work postures associated with this job, the following factors may apply:
* Frequent, continuous periods of time standing, up to 6 hours per day
* Sitting continuously for many hours per day, up to 6 hours per day
* Climbing stairs to access buildings frequently## Physical Demands When considering the physical demands associated with this job, the following factors may apply:
* Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
* Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of vaults, often in tight spaces
* Ability to move bankers boxes of files (~50lbs)
* Keen vision (with or without corrective lenses) required to read historical documents/images (paper & electronic) and obtain key pieces of information, transcribing them accurately into electronic spreadsheet## ## Work Hours When considering the work hours associated with this job, the following factors may apply:
* Working beyond “standard” hours as the need arises

Postal Code: 46203

Category (Portal Searching):
Administration and Clerical

Job Location:

US-IN - Indianapolis