Purchasing Administrator

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance;

monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.

Effective communication and collaboration within the Agency as well as external customers.

Getting the DPAP certification if not already acquired.

Candidate must use critical thinking to decide what the best options are when it comes to proper procurement methods used.

Ability to continuously track funding and chart field information.

Provides training to the purchasing team or related staff as needed.

Maintains a strong focus on accuracy and attention to detail.

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.

The essential functions of this role are as follows:

• Coordinate information flow on large purchases, new or renewed QPA’s and procurement contracts.
• Assist with the reconciliation of purchasing data utilizing procurement systems.
• Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues.
• Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase.
• Negotiate leases, contracts, and service agreements.
• Negotiate, execute, and administer contracts, QPA Agreements and amendments.
• Solicit bid proposals, obtain quotes and review requisitions from vendors for materials and supplies.
• Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued.
• Review price quotes, availability of items and/or services, determine compliance to specifications and/or qualifications, and make purchase recommendations to the department.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

• Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.
• Ability to analyze contractual documents, and reports.
• Ability to prepare and interpret financial statements and reports.
• Ability to apply program requirements into working procedures and priorities.
• Considerable knowledge of state procurement policies and methods.
• Extensive knowledge of Federal and State procurement rules, regulations, and procedures.
• Ability to write specifications and/or prepare contracts for products, services, or equipment.
• Working knowledge of computer software systems utilized for procurement and automated accounting procedures.
• Ability to analyze…