Financial Administration Coordinator

The Financial Administration Coordinator position in the dean's office of Education, Administration, and Finance manages the day-to-day financial and operational business activities for multiple organizations within Educational Affairs. Areas of service include financial account management, budget construction and maintenance, contract support and procurement, HR operations for faculty, staff, and students, pre- and post-research awards, backup for peer employees, and other business activities as assigned.

In addition, as part of the Indiana University School of Medicine Dean's office staff, the coordinator may be assigned to a variety of dean's office committees or projects where professionalism and participation are required.

With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records. Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators. Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.). Investigates and resolves discrepancies that require more advanced knowledge and experience;

following policies and procedures, recommends audits. Assists in designing, documenting, and implementing processes. Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments. Monitors financial accounts and ensures timely payments are made to payees. Responds to inquiries regarding financial and/or personnel policies and procedures. Takes the lead on the most complex cases within their scope of work.

Serves as liaison to department and/or other university divisions.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Required:

High school diploma or equivalent (such as HSED or GED).

Associate's degree.

Required:

4 years of relevant experience.

Proficient communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Highly thorough and dependable. Possesses a high degree of initiative. Ability to build strong customer relationships. Demonstrates ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, SIS).

Experience in managing and documenting workflows, processes, and/or data entry. Basic understanding of technology. Ability to use standard office equipment such as phone, fax, scanner, etc. Proficiency in computer systems, including standard Office software. Basic accounting and financial skills. Ability to reconcile accounts. Prior demonstrated ability to apply concepts and policies to daily work functions. Good oral and written communication skills.

Ability to clearly present material and make it accessible to a specific audience.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana. This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and…