Assistant Vice President Programs & Project Support Officer

Position: Assistant Vice President for Sponsored Programs & Project Support Officer
Location: Indianapolis

Under the direction of Business Affairs Leadership, the Assistant Vice President (AVP) of Sponsored Programs & Project Support Officer ensures timely and successful execution and delivery of a variety of projects and initiatives that are within the purview of the Business Affairs Division. This position also is responsible for effective grants administration, programmatic deliverables, training, and compliance for all grants on behalf of the college.

The AVP will develop and utilize detailed, working knowledge of college processes, systems, workflows, and staff, combined with superior project and grant management skills, to coordinate work within the division and serve as a liaison to other areas across the college and grant administrators. This position has frequent contact with public and private entities and funders.

MAJOR RESPONSIBILITIES:

Directs and manages the workflow associated with multiple projects, grants, and other college wide initiatives led by the Business Affairs Division. Leads the sponsored programs team and provides overall grants training, programmatic support, progress reporting, and grants compliance on behalf of the college. Serves as a liaison to various stakeholders and provides strategic leadership for projects, initiatives, and grant programs on behalf of Business Affairs.

SPONSORED PROGRAMS & PROJECT IMPLEMENTATION & SUPPORT Provide leadership and oversight to the Sponsored Programs team focusing on grants management, reporting, compliance, meeting all grant outcomes, and funder deliverables.

Create and execute comprehensive project plans with built-in continuous improvement methods for Business Affairs projects.

Manage and coordinate Business Affairs project teams, lead and facilitate effective team meetings, synthesize discussions, and assign and document actionable next steps.

Support Sponsored Programs staff with community of practice networks for grant staff and project directors to share best practices and ensure exemplary grants management and implementation.

Support Sponsored Programs staff and project directors and grants staff in the successful grant application process, implementation, execution, institutionalization, and sustainability.

Track all grant and project deadlines, deliverables, and outcomes for assigned projects and ensure timely execution of deliverables.

TRAINING, OUTREACH, & COMMUNICATIONSProvide ongoing training, technical assistance, and support to all grant staff and project directors to ensure effective grant implementation, reporting, and compliance.

Lead effective communications and outreach strategies for both internal and external stakeholders, grant administrators, and project directors.

Provide project and grants progress updates as needed for division leaders, president and cabinet, and state board of trustees.

Coordinate with Marketing and the Foundation on project and grant spotlights.

Maintain the Sponsored Programs e-newsletter for all grants managers featuring upcoming training and professional development opportunities, grants compliance resources, and featured spotlights.

PARTNERSHIP DEVELOPMENT & CONSTITUENT RELATIONS Serve as a primary point of contact and Business Affairs representative to other Ivy Tech divisions and external entities and serve on cross-divisional work groups and committees.

Establish effective working relationships with both internal and external constituencies, including cross-functional areas, campus-based administration, faculty, and staff, external partners and vendors, K-12 and postsecondary education partners, policymakers, funders, granting entities, and students and their families.

SPONSORED PROGRAMS & OPERATIONAL EFFECTIVENESSCreate and establish programmatic reporting structures to ensure effective grants implementation, progress reporting, and compliance.

Bolster training and monitoring for all grants to successfully deliver on deliverables, objectives, and outcomes.

Identify opportunities to track and improve upon existing policies and procedures through documentation, evaluation, and continuous improvement.

Introduce project management tools that can be leveraged across the Sponsored Programs and Business Affairs Division to improve efficiencies and overall effectiveness.

Support the CFO and divisional vice presidents in their leadership responsibilities related to projects or initiatives for which they serve as project sponsor or owner.

This is not to be construed as an exhaustive list. Other duties logically associated with this…