EVENT CREW

Location: 402 W WASHINGTON ST
ROOM#140
INDIANAPOLIS, IN, 46204

Long Term Contract
Payrate: $20/hour

The equipment crew member is responsible for performing tasks as scheduled or directed to assure that the 33 conference rooms and the Statehouse have the required furniture and equipment arranged and set up as requested.

• Knowledge and leading the set-up of specialized sound, audio, visual, live streaming equipment, including sound mixers, monitors, DVD players, multi‑box and podium equipment.
• Troubleshooting issues with sound and audio equipment provided by the State, along with the customer’s required equipment and make necessary repairs for full functionality.
• Use creative thinking when issues arise and quickly react and solve problems with limited resources.
• Review worksheets, organize a timeline and plan the set up for rooms and Statehouse activities.
• Assess conference rooms and Statehouse event locations for needed equipment, gathering the necessary equipment and preparing the space.
• Ensure doors are unlocked, lights are on, and blinds are open at full length.
• Transport all unnecessary equipment and furniture to the storeroom.
• Set up all essential equipment and furniture as requested.
• Ensure conference room or meeting area is presentable by cleaning, vacuuming, dusting, and removing trash as necessary.
• Handle Statehouse events efficiently and with an awareness of your location.
• Ensure all Statehouse event space is presentable by removing customer’s trash and cleaning catering debris.
• Reset Statehouse event space as required within the required timeframe, especially during Legislative Session.
• Work is carried out with specific written and verbal instructions and follows standardized/established practices in performing duties.
• Assume role of leading other staff in the absence of supervision.
• Clean carpets as scheduled or as needed using a commercial grade floor scrubber.

• Practical knowledge of all audio, video and sound equipment, as well as commercial grade cleaning equipment used for Statehouse & Conference Center events and upkeep.
• Ability to complete manual tasks that involve constant standing, walking, lifting, bending, twisting, and stooping.
• Must be able to follow specific instructions, orally and in writing, and work independently with minimal supervision.
• Must possess outstanding customer service skills as the incumbent may receive requests from visitors of the conference center and statehouse.
• Knowledge of the equipment and furniture used in the conference center and Statehouse for the purpose of setting up, breaking down and changing over for events.
• The ability to understand and interpret reservation forms used for the Conference Center and the Statehouse events and the language used when describing how a room/area is to be set up for an event/meeting.
• Must be able to troubleshoot equipment failures at a moment’s notice.
• Assist Supervisor in maintaining inventory of supplies, performing a physical count and tracking of items on a daily basis.
• Understanding of sound equipment, mixers, microphone, speakers and cabling, with proficiency to set up monitors and tie into sound systems.
• Effectively communicate and collaborate with co-workers, other state agencies, and the public as required for set up and equipment needs.
• Must be able to work weekends, with minimal notice; schedule is event based.
• Sole point of contact during weekend events.
• High school diploma or equivalent (Required).
• Transporting and moving furniture and equipment in conference rooms (Required, 6 months).
• Effective planning, organizing and prioritizing of work if necessary (Required).
• Excellent oral communication skills (Highly desired).
• Knowledge of sound, audio, and visual equipment (Desired, 1 year).

This position does not directly supervise State employees but is responsible for supervising and assisting Project Search interns on assigned projects. The position also serves as a group leader and facilitates training efforts for new staff members.

Working environment is indoors with minimal hazardous exposure and the climate is controlled through heat or air…