Seasonal Order Entry Clerk

Position Title:

Seasonal Order Entry Associate

Location:

Indianapolis, IN Starting Pay: $19/hr the MOST TRUSTED NAME IN CELEBRATING STUDENT MILESTONES – HERFF JONES

Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, diplomas, frames, announcements, and Greek accessories as well as motivation and recognition programs. Since 1920, our team has worked alongside students, faculty, and staff on campuses nationwide to help build a stronger community and celebrate student milestones.

Our continued success relies on hiring extraordinary talent, with a passion for making a difference and eagerness to roll up the sleeves, to help us write the story of our next 100 years.

The Herff Jones Customer Service Team is looking for a Seasonal Order Entry Associate to join our HJ Family.

This a full-time, s easonal, onsite position with eligibility to invest into our companies matched 401(k).

The Seasonal Order Entry Associate assignment has the eligibility to convert to a regular, full-time position at the end of the season, depending on work performance, department availability, and customer demands.

At that time, benefit eligibility does include medical, dental, vison, life, continual investment into our company matched 401(k), paid time off and additional voluntary benefits.

Standard shift is 8:00am - 5:00pm Monday through Friday. Hours fluctuate as needed during peak season including Saturdays and Sundays if necessary due to customer demand. Seasons vary between January through end of May.

The Order Entry Associate is responsible for the daily prep of orders from our customers and sales partners. This position takes a critical thinker with strong basic math skills and the ability to type efficiently and accurately. A strong focus on attention to detail and a balance of priorities will be key to operating successfully in the role.

• Prioritize daily which orders need to be entered.
• Check each order for completion and math errors.
• Rate of accuracy at 95% or better after 2 weeks of training with full audit from trainer.
• Rate of accuracy at 99% after 4 weeks of full review.

• Verify the package details against prepped package content sheet provided by the Account Specialist.
• Verify that the items selected match the math total on the grand total line.
• Key in information on the student order form into the system.

• High School Diploma or GED required
• Previous success in a data entry or similar role preferred
• Proven success to effectively communicate (listening, writing and verbal)
• BEGINNER to INTERMEDIATE skills with Microsoft Office and learning new systems/technology with understanding some work is processed manually
• Exceptional attention to detail
• Ability to operate PC systems (Word, Oracle, Order Manager) as well as follow manual processes such as filing
• Strong math skills with the ability to work with a calculator
• Previous success in a data entry or similar role preferred

Daily activity includes but is not limited to:

• Reading, communication, lifting, carrying, sitting, grasping, reaching.
• Use of a step ladder to retrieve customer files as needed.
• Being able to sit for long periods of time.
• Look at a computer for long periods of time.
• Ability to work alone in a quite environment.

Indianapolis-based Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones’ products include class rings and jewelry, caps and gowns, diplomas and announcements as well as motivation and recognition programs. Focused on building long-term relationships through a nationwide network of over 1,400 employees and sales partners, the professionals at Herff Jones have been helping elevate the student experience throughout the lifelong journey of…