Payroll Administrator

ABOUT THIS ROLE

Are you an experienced Payroll Administrator with solid Sage 300 experience (non-negotiable) and a passion for accuracy, compliance, and high-volume processing?

A well-established organisation is looking for a detail-driven Payroll Administrator to manage the weekly wage payroll and monthly learner payroll
, while supporting month-end and statutory processes. This role is fast-paced, deadline-driven, and requires someone who works well under pressure and maintains exceptional accuracy.

If you’re reliable, organised, and confident handling complex payroll functions, this could be the right opportunity for you.

• Full process weekly wage payroll using Sage 300
• Review backbone files and verify timesheets from various sites
• Extract and reconcile hours from V-Time to Sage 300
• Identify discrepancies, raise queries, and ensure accuracy
• Review and process leave types (FR, Study, IOD, Special, Other Leave)
• Maintain and update banking details
• Process new engagements, exits, job changes, and backpay
• Perform full reconciliations: payroll, hours, headcount, and net pay
• Print payslips and prepare weekly courier batches
• Assist with Netcash uploads
• Complete all weekly tasks within tight 3-day deadlines

• Extract GL files and produce wage variance reports
• Weekly sick leave & suspension reporting
• Maintain payroll filing and audit-ready documentation
• Prepare labour cost reallocations as required

• Fully maintain and process the monthly Learner payroll
• Conduct all headcount, leave capture, appointment, exit, and reporting tasks
• Support monthly payroll with queries, OT review, public holiday hours, and related checks

• Prepare overtime, attendance, and reconciliation reports
• Maintain third-party files (MIBCO, Medical Aid, etc.)
• Assist with SARS statutory reconciliations
• Support Finance with balance sheet and third-party reconciliations
• Produce ad-hoc reports for HR and Management

• Ensure statutory and BCEA compliance
• Manage ESS (user creation & password resets)
• Handle UIF documentation, salary schedules, and DoEL requirements
• Provide employment confirmations and certificates of service
• Process IRP5s for all wage employees
• Assist with MIBCO annual increases, backpay, and provident fund claims

• ✅
  Sage 300 payroll experience – Non-negotiable
• ✅ Matric + relevant certification (Payroll / Sage 300 advantageous)
• ✅ 3+ years Payroll experience in a similar high-volume environment
• ✅ Strong understanding of payroll compliance & BCEA
• ✅ Knowledge of MIBCO Main Agreement (advantageous)
• ✅ Strong Excel and Microsoft Office skills
• ✅ Excellent communication skills
• ✅ High accuracy, strong attention to detail, and analytical ability
• ✅ Ability to work under pressure and meet strict deadlines
• ✅ Professional, dependable, and able to work independently

If you are a committed, accurate, and experienced Payroll Administrator ready to take ownership of a demanding and impactful payroll function
- APPLY NOW!