Accounts Payable Manager

Accounts Payable Manager

Indianapolis, IN | $65,000 – $70,000 annually

The Accounts Payable Manager oversees the full AP function across multiple entities, ensuring timely, accurate, and cost‑effective processing of all vendor invoices, payments, and related financial transactions. This role also manages the employee credit card program, partners with internal departments and vendors, strengthens internal controls, supports month‑end close, and leads continuous process improvement initiatives.

• Manage daily operations, workflow, and performance of the AP department.
• Review and approve vendor invoices for multiple entities, ensuring accurate matching to PO, contracts, and receipts.
• Ensure accurate expense, capital, and accrual coding for all invoices and credit card transactions in SAGE 100.
• Oversee employee credit card program, including monthly expense reconciliation and leadership summary report.
• Enforce compliance with purchasing policies, approved terms, and internal controls.
• Serve as primary escalation point for vendor inquiries, payment discrepancies, and internal questions.
• Manage weekly and scheduled payment runs, including check batches, ACH, and wire transfers.
• Maintain accurate vendor files, documentation, and audit‑ready records.
• Conduct internal audit and compliance reviews of invoices, reimbursement requests, and check requests.
• Oversee month‑end AP close activities, including ledger reconciliation, accrual validation, and AP aging review.
• Generate and review month‑end sales tax reports, ensuring timely filings and payments.
• Ensure proper vendor setup, including collection of W‑9s and other compliance documentation.
• Manage year‑end 1099 reporting, including data review, production, and filing.
• Maintain strong vendor relationships while supporting cost control and process efficiency.
• Identify and lead process improvement initiatives, system enhancements, and workflow optimizations.
• Train, support, and develop AP team members on policies, procedures, and best practices.

• Minimum 2–4 years of AP experience, including 1+ year in a senior or leadership capacity.
• Strong understanding of the accounting cycle and GL impact of AP activities.
• Experience with SAGE 100 or similar accounting systems.
• Excellent attention to detail, organizational skills, and analytical abilities.
• Strong communication skills with the ability to collaborate across departments and vendors.

• High school diploma required; associate or bachelor’s degree in Accounting, Finance, or Business preferred.
• Minimum of 2 years of professional finance/accounting experience required; AP leadership experience strongly preferred.
• Experience in multi‑entity processing and strong internal controls is beneficial.

• Office‑based environment with frequent communication via phone and email.
• Requires strong attention to detail and organizational skills.
• Position involves prolonged periods of sitting at a computer.

• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance
• Bonuses based on group performance