Financial Administration Coordinator

EDUCATION ADMINISTRATION AND F (IN-DEOS-IUINA)

The Financial Administration Coordinator position in the dean's office of Education, Administration, and Finance provides financial and operational support for multiple organizations within Educational Affairs. Areas of service include financial account management, purchasing, travel, and hiring. The Financial Administration Coordinator may be asked to participate in dean's office committees or projects as needed.

• Coordinates the hiring process by conducting background checks and initiating staff and faculty hiring documents
• Approves bi-weekly timesheets and reconciles biweekly and monthly payroll
• Monitors and reconciles financial transactions ensuring accuracy, resolving errors and discrepancies, and confirming compliance with Indiana University (IU) policies, guidelines, and budget requirements
• Manages or performs daily financial transaction processing for employee purchasing and travel; establishes vendors in Buy IU and ensures transactions comply with IU policies and procedures
• Serves as fiscal officer delegate to review and approve transactions for various units
• Reconciles the department P-card
• Processes Foundation Endowment Management transactions
• Enters budget into the university's Budget Construction system
• Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead resolving issues within their scope of work
• Tracks expenditures using Excel as needed and prepares regular financial account statements

• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records
• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators
• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, Kuali Financial System (KFS), Human Resource Management System (HRMS), etc.)
• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits
• Assists in designing, documenting, and implementing processes
• Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments
• Monitors financial accounts and ensures timely payments are made to payees
• Responds to inquiries regarding financial and/or personnel policies and procedures. Takes the lead on the most complex cases within their scope of work
• Serves as liaison to department and/or other university divisions

• High school diploma or equivalent (such as HSED or GED)

• Associate's degree

• 4 years of relevant experience

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
• Demonstrates ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, Student Information System (SIS))
• Experience in managing and documenting workflows, processes, and/or data entry
• Basic understanding of technology
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software
• Basic accounting and financial skills. Ability to reconcile accounts
• Prior demonstrated ability to apply concepts and policies to daily work functions
• Good oral and written communication skills
• Ability to clearly present material and make it accessible to a specific audience

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana

This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

• Comprehensive medical and dental insurance
• Health savings…