Grants Analyst - CDBG

Job Summary

Position is responsible for the general financial oversight and analysis of assigned federal grant program(s). Establishes and maintains strong relationships with internal City/County departments, federal government offices, and organizations receiving funding. Incumbent helps to establish and to ensure that policies and procedures for the department and city are adhered to in an effective manner. Independent judgment is used on a regular basis.

Incumbent must have a valid driver’s license. Position reports to the Manager Grants.

Position is responsible for the general financial oversight and analysis of assigned federal grant program(s). Establishes and maintains strong relationships with internal City/County departments, federal government offices, and organizations receiving funding. Incumbent helps to establish and to ensure that policies and procedures for the department and city are adhered to in an effective manner. Independent judgment is used on a regular basis.

Incumbent must have a valid driver’s license. Position reports to the Manager Grants.

The purpose and mission of the Department of Metropolitan Development works to shape the city’s identity by strengthening people and places, building upon our history, and fostering visionary development. The DMD agency envisions the city as a growing, vibrant, and beautiful city where people and businesses thrive in an inclusive, world‑class community. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

The City of Indianapolis Marion County is an equal‑opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Maintains accurate balances of expenditures and revenue by project and grant
• Enters data, runs reports, and sets up federal draws using the Housing and Urban Development financial data entry system, integrated disbursement, and information system (IDIS)
• Authorizes claims/expenditures and documentation prior to payment. Analyzes supporting justification and makes recommendations for approval or denial
• Processes claims for payment by creating receiver in People Soft Financial System
• Provides revenue coding to the Controller’s Office
• Prepares information for and responds to internal and external auditors
• Prepares, analyzes, and reconciles grant structure for new and old projects
• Sets up and maintains databases and spreadsheets associated with grant management
• Reconciles grant accounts on a monthly basis
• Performs on‑site monitoring of organizations/developers that receive grant awards from the department
• Prepares financial reports for the Department CFO, U.S. Department of Housing and Urban Development, and the Controller’s Office
• Sets up contract or projects in People Soft ensuring accuracy of grant coding
• Resolves any problems encountered in processing or posting claims
• Ensures that policies for the department and City are adhered to in an effective manner
• Assists with analyzing and evaluating quarterly reports submitted by grantees
• Creates Standard Operating Procedures and other documents for grant programs
• Participates and assists in providing training opportunities to community partners
• Makes recommendations for process and procedure improvements
• Must maintain confidentiality at all times

This list of duties and responsibilities is not intended to be all‑inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Bachelor’s degree in Public Administration, Planning, Business Management, Business Administration, Accounting Principles, or related field with two (2) years of work experience. Each year of direct work experience may be…