Office Manager

Office Manager

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Natural Resources (DNR):
The Indiana Department of Natural Resources protects, enhances, preserves, and wisely uses natural, cultural, and recreational resources for the benefit of Indiana's citizens through professional leadership, management, and education. The Indiana State Parks system manages 24 state parks, seven small satellite locations, eight reservoir properties, two state forest recreation areas, and two off-road riding areas. Collectively, Indiana State Park properties manage more than 2,000 buildings, 700 miles of trails, 636 hotel/lodge rooms, 17 marinas, 75 launching ramps, 17 swimming pools, 15 beaches, 7,701 campsites, more than 200 shelters, 160 or so playgrounds and 150 cabins.

Turkey Run State Park is the second park to join the Indiana state park system. It is listed on the National Register of Historic Places and is in the path of the 2024 solar eclipse. Multiple indigenous tribes inhabited the area. The park is thought to be named for the wild turkeys that gathered in the deep sandstone ravines ("runs").

The 2,382-acre forested park offers camping, fishing, hiking, horse rides, and an Inn. The Colonel Richard Lieber Cabin commemorates the contributions of the father of Indiana's state park system.

Role Overview:
The Office Manager oversees essential administrative and operational functions for Turkey Run State Park, Shades State Park, and the Covered Bridge Retreat. Key responsibilities include coordinating staff schedules for multiple entry gates and concession areas, preparing weekly revenue reports, managing financial reconciliations, and handling purchasing and payment processes. This position typically follows a Monday-Friday schedule; however, occasional weekend or holiday work may be required to support operational needs or staff shortages.

The ideal candidate thrives in a dynamic, fast paced environment and demonstrates strong motivation, adaptability, and a willingness to learn new processes and systems. Exceptional computer proficiency and comfort with various software platforms are essential for success in this role. Salary:
The salary for this position traditionally starts at $39,000.00 but may be commensurate with education and work experience.

A Day in the Life:
The essential functions of this role are as follows:
Supervise and coordinate the work activities of various administrative services. Organize and coordinate work assignments of a number of intermittent and/or regular office staff. May oversee extensive gate and resale operations including interviewing/hiring/supervising intermittent staff, creating schedules, providing training, ordering/maintaining inventory within budgetary parameters, and resolving conflicts. Plan and organize the workflow of the office by arranging work schedules and priorities to maximize efficiency.

Initiate changes and/or modify procedures, forms used and composition of correspondence and records to enhance productivity. Ensure that all accounting, purchasing, and revenue collecting SOPs are followed by the staff which may include preparing a high volume of claim vouchers and requisitions, monitoring compliance on multiple contacts, reconciling a high volume of purchasing expenditures, processing complex revenue reports, preparing travel requests, working with multiple vendors, preparing multiple or complex deposits, staying up to date on changing procedures, and training staff on these functions May act as the onsite contact for emergency response including notifying the response teams, directing emergency personnel, and coordinating communication between the staff and central office.

Explain and apply laws, rules, and regulations as they affect the agency by answering questions from the public and making information available to agency staff. Assist in the preparation of a larger more complex budget including gathering data and writing budget justifications. Compile data, collect material for special projects and reports and prepare reports and/or sections of reports. Perform a variety of office tasks such as arranging…