Senior Billing Specialist

Vaco has partnered with a clientin downtown Indianapolis to fill aSenior Billing Specialist position. This role will support a growing accounting team in a fast-paced legal environment.

Work Location:Downtown Indianapolis; hybrid schedule after first 90 days
Job type:full time
Expected hours:38-40 hours per week
Physical setting:office
Schedule:Monday to Friday
Experience:5 years of legal billing or e-billing experience
This role is responsible for ensuring accurate, timely client invoicing while also providing leadership, training, and support to billing staff. The ideal candidate has 5-plus years of experience with legal billing and e-billing andis a self-starter who can adapt quickly, manage complex billing requirements, and thrive amid ongoing change.

This is a direct-hire, hybrid position based in Indianapolis, with a schedule of three days in office and two days remote.

• Generate, review, and process client prebills in accordance with established procedures and timelines.

• Interpret attorney billing instructions and ensure compliance with client guidelines, fee agreements, and firm policies.

• Manage the accurate and timely delivery of invoices, including electronic billing submissions.

• Maintain billing instructions and matter details within the legal management system.

• Troubleshoot and resolve billing discrepancies and complex billing scenarios, including split billing and multi-payor arrangements.

• Serve as a subject-matter resource for attorneys and internal stakeholders.

• Provide training, mentorship, and ongoing support to billing team members.

• Assist with creating documentation, training materials, and process improvements.

• Maintain confidentiality of client and firm financial information.

• Minimum of 5 years of legal billing and e-billing experience
  .

• Proven ability to lead, train, and mentor others.

• Advanced knowledge of e-billing platforms, LEDES formats, and vendor requirements.

• Strong attention to detail, organization, and problem-solving skills.

• Ability to prioritize work in a high-volume, deadline-driven environment.

• Proficiency with Microsoft Excel, Outlook, and Word.

• Experience with legal management systems; familiarity with LMS and/or Aderant preferred.

• Competitive senior-level compensation with overtime eligibility.

• Profit-sharing plan and bonus opportunities.

• Hybrid work environment (3 days in office, 2 remote).

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring and its parents, affiliates, and subsidiaries ('we,' 'our,' or 'Vaco by Highspring') respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
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