Medical Records​/Central Supply Associate

Medical Records/Central Supply Associate

Join to apply for the Medical Records/Central Supply Associate role at Hooverwood Living
.

Nestled in the heart of Indianapolis, Hooverwood Living is a vibrant senior living community with a legacy of exceptional care that spans over a century. Since 1902, we have created a warm, welcoming environment where older adults can thrive and enjoy fulfilling lives. Our compassionate, highly skilled team provides personalized care, from skilled nursing and short‑term rehabilitation to specialized memory care, all tailored to honor the unique needs of our residents.

We are an equal opportunity employer, embracing diversity, and creating an inclusive workplace. Join us to make a real difference in the lives of our residents while building a career in a supportive and collaborative environment.

• Send and receive faxed documents from doctor’s offices, labs, etc.
• Begin charts for new admissions.
• Chart auditing (dates for last physicals, physician visits, TST, etc.).
• Close charts for discharged residents.
• Attend all in‑service education programs required of all personnel and assure appropriate continuing education hours are maintained.
• Perform routine and non‑routine clerical tasks for different projects.
• Complete documentation processing, memoranda and operate office machines such as phone, fax, copier, etc. Responsible for sending faxes, making copies and verifying information.
• Maintain administrative information organized and accessible.
• Retrieve data as requested within an appropriate time frame.
• Maintain good communication and organizational skills at all times.
• Maintain proper amount of nursing supplies on each unit based on needs of the residents on the unit. Adjust par levels accordingly.
• Procure purchase orders for supply orders through outside vendors.
• Place and receive orders of supplies.
• Navigate and maintain inventory system timely and accurately.
• Complete end‑of‑year inventory, compile any reports as requested by Director of Nursing.
• Review and process invoices for payment of supplies received in a timely manner.
• Ensure accuracy of charges incurred.
• Communicate with outside vendors and set meetings as necessary to review facility's needs.
• Review weekly wound notes for supply order needs. Keep wound cart stocked.
• Maintain inventory of crash carts on the nursing units. Replace expired supplies and/or equipment as needed.
• Assist with ensuring facility equipment is kept in good working order, facilitate preventative maintenance of equipment, yearly and as needed (lifts, vital sign machines, scales, etc.).
• Audit and ensure AED machines are maintained for use at any time during an emergency.
• Receive and dispense mail, reports, faxes, etc. as directed. All mail and documentation should remain confidential.
• Make copies, file documents, other clerical tasks as requested by Nursing Administration.
• Fully comply with all aspects of Hooverwood's Corporate Compliance program and its Code of Conduct.
• Perform other tasks as assigned by the Director of Nursing or the Administrator.

• Minimum high school diploma or equivalent.
• Ability to perform daily clerical tasks such as filing, recording, record maintenance, data entry, photocopying and other similar duties.
• Knowledge, experience, and/or training in the long‑term care field.
• Knowledge of release of information procedures and medical terminology preferred.
• General knowledge of computers, specifically Microsoft Office and creating a new document with Word and creating a new worksheet with Excel.
• Organizational skills and attention to detail.
• Ability to lift and move up to 50 lbs. of supplies, able to walk/carry/push and pull carts full of supplies.