Facilities Manager

Department: Operations

Reports to: SVP, Operations

Location: Rochester (with travel between branch locations)

FLSA Status: Exempt

• Commitment to Serve
• Have fun!

Responsible for overseeing the maintenance, safety, security and operational integrity of all bank owned and leased properties across northern Indiana branch locations.

• Management, oversight, and facilitation of all building projects for both new and existing branches
• Conduct routine visits to each branch location to ensure consistent appearance, safety and functionality
• Respond promptly to facility related concerns/emergencies from branch managers
• Manage and facilitate as appropriate all major facility contracts, maintenance plans, and expenses
• Develop and manage preventative maintenance programs for (but not limited to) HVAC, Electrical, Plumbing, Roofing, and Parking Lots
• Track, manage, and facilitate all large internal office equipment ordering including but not limited to chairs, file cabinets, desks, etc.
• Establish and maintain relationships with local vendors; assist Branch Managers in finding vendors as needed
• Oversee janitorial, landscaping, snow removal, pest control, HVAC, and general maintenance as appropriate
• Assist with coordinating and developing capital projects and branch improvements.

The Physical Security Officer is designated as the person responsible for ensuring compliance with the Federal Reserve Board’s Regulation H, Subpart F, Section 208.61. The Physical Security Officer will develop, subject to the approval of the Board of Directors, and administer a written physical security program for the Institution.

The Physical Security Officer role is responsible for the development, improvement, and maintenance of the bank’s written physical security program in accordance with regulatory requirements and industry best practices and program reporting to bank management and the Board of Directors.

• Regulatory compliance with physical security requirements.
• The development, implementation, and maintenance of physical security components, practices, procedures, and training for the safety and protection of bank customers and employees.
• Participate in continuing education regarding regulatory and industry best practices
• Regularly tour bank offices to complete risk assessments, testing, and budgeting/planning to improve physical security (in accordance with regulatory guidance)
• Lead and schedule bank office management to conduct regular security device testing
• Coordinate successful external audit and regulatory physical security examinations
• Vendor Management of security vendors (contracts, annual review of vendors for document shredding & storage, alarms, camera, recording devices, and etc.)

• Strong understanding of building systems and maintenance practices
• Knowledge of Indiana building codes and compliance standards
• Strong interpersonal skills and the ability to work with branch leadership
• Computer skills including but not limited to word, excel, and adobe
• Ability to regularly travel to branch locations
• Availability for occasional after-hours emergency response

• High School Diploma or equivalent required. College degree preferred.

This job description in no way should be construed as a contract for employment. These job duties may be subject to change at any time due to reasonable accommodation or other reasons. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

In the performance of respective tasks and duties, the…