Executive Assistant

Are you ready to shape the future with purpose?

If so, we invite you to join Sustain-Ability.

Solutions as we design a sustainable tomorrow. Together we are amplifying the transition to a better future. We are seeking active optimists—doers, thought-leaders, visionaries—who are eager to create, advocate, and shape a better future for mankind, those who align with our values and share our vision.

Sustain-Ability Solutions is dedicated to transforming sustainability into impact. We provide support to organizations transitioning to a sustainability model by amplifying their sustainability efforts. Our team collaborates with well-known creatives to produce engaging and informative media collateral that reaches a global audience. We aim to promote transparency and eliminate green washing, building credibility and trust with stakeholders. Our mission is to inspire, educate, and empower individuals and organizations to make positive changes for a sustainable future.

We’re a mission-driven team from varied cultural backgrounds working towards a common goal—and working to build not just a new way of communicating about sustainability, but a new way of working, starting with our organization.

We’re seeking an Executive Assistant who can truly multiply our founder’s impact and ensure our day-to-day operations run smoothly. However, this goes well beyond standard administrative work. You will:

Oversee and optimize our B2B marketing and social media channels.

Coordinate and elevate internal team operations.

Identify grants, awards, and funding opportunities, then help us craft top-tier applications.

Serve as a key point of organization and communication within the startup.

We value independent thinkers who see opportunities and act on them—even those not explicitly assigned. You’ll have plenty of room to grow within the company, and we encourage you to explore what aligns with your talents and aspirations over time, whether that’s deeper involvement in marketing, business development, or sustainability communications. This role is initially unpaid until Sustain-Ability Solutions secures funding through its first contracts.

Manage calendars, schedule meetings, and handle essential administrative details.

In team meetings, capture high-level action items and to-dos (recordings/transcripts will be available).

Update and maintain Notion boards (or similar tools) to ensure the entire team understands deliverables, timelines, and project statuses.

Encourage clear communication and collaboration, clarifying any confusion on tasks or deadlines.

Keep track of speaking opportunities for the Founder, help draft session descriptions, and continue to submit our candidacy for relevant speaking opportunities (Switzerland, EU, US events).

Own our social media presence on Linked In, Instagram, You Tube, and potentially other platforms.

Create, schedule, and optimize posts using tools like Meet Edgar, and keep an eye on analytics.

Upload, and maintain our video podcast across platforms such as You Tube and Spotify—ensuring descriptions, tags, mentions, and SEO elements are on point.

Champion brand cohesion and consistent messaging, leveraging Canva or other design tools (preferably Adobe Photoshop, Illustrator, InDesign, Premiere, Audition) to craft or refine visuals.

Upload articles, videos, and updates to Word Press; make edits as needed for accuracy and clarity.

Maintain best practices for SEO, user experience, and branding consistency.

Liaise with the founder or any external designers if specialized website changes are required.

Collect ideas, organize topics, draft articles, draft ebooks (most topics and the research will be provided) to help grow our “Sustainability and Profitability” Newsletter and video Podcast.

Research relevant grants, awards (business, sustainability), and funding programs aligned with our mission and offerings.

Track deadlines and requirements, preparing submissions so we put our best foot forward.

Work with the team to gather required…