Hotel Sales Coordinator

Hotel Sales Coordinator

Hilton Garden Inn of Schahet Hotels is currently seeking a Sales Coordinator to join our Sales team. The Sales Coordinator is responsible for providing administrative and logistical support to the sales department, ensuring smooth operations, efficient client communication, and timely follow-up on sales leads and group bookings.

As a leader in the hospitality industry, Schahet Hotels has built a reputation based on exceptional culture and superior service. We've proudly earned the title of “Best Places to Work” for the past four years (’21, ’22, ’23, ’24), and we’re excited to grow our team as we continue to expand! While we are a large organization, our foundation is built on culture.

We live by our values, known as RISE:
Respect, Integrity, Service, and Excitement. We believe when our team members thrive, our guests and partners do too.

• Medical, Dental, and Vision Insurance
• Voluntary Protection Services (VPS)
• Paid Time Off (PTO)
• Employee Discount Program
• Employee Assistance Program
• 401K with Company Match
• Life Insurance
• Referral Bonus Program

• Provide administrative support to the Director of Sales and the sales team
• Coordinate group bookings and input room blocks and events into the system
• Respond to incoming sales inquiries with professionalism and urgency
• Prepare contracts, proposals, and reports as needed
• Assist in coordinating site tours and client visits
• Maintain accurate client records and correspondence logs
• Liaise with other departments to ensure successful group and event execution
• Track lead sources and support in building marketing materials or reports
• Perform other duties as assigned

• Previous administrative or sales experience preferred (hospitality industry a plus)
• Strong communication and organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and manage time effectively
• Positive attitude and strong attention to detail
• Flexibility to work occasional weekends or evenings for events

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

• Entry level

• Full-time

• Sales and Business Development
• Hospitality

Indianapolis, IN