Projects Billing Specialist - Accounting - Indianapolis
Listed on 2025-10-31
-
Accounting
Accounting Manager, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Financial Reporting -
Finance & Banking
Accounting Manager, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Financial Reporting
Projects Billing Specialist - Accounting - Indianapolis, IN
Job Location s
US-IN-Indianapolis
Job
Category/Group
Accounting Group
Employment Type
Regular Full-Time
Join American Structure point and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job?
Explore opportunities with us and help improve the quality of life in the communities we serve.
Group:
Accounting
Position:
Projects Billing Specialist
Location:
Indianapolis, IN
We are seeking a motivated professional to join our Accounting department. Our Billing Specialist team is responsible for monthly client invoicing for our firm. We are excited to welcome another dependable and hardworking team member to our group
Responsibilities- Facilitate the preparation and submission of Draft invoices and provide variance analysis to
Project Managers as requested. - Coordinate and prepare the monthly distribution of drafts to Project Managers for review
and revisions. - Monitor the completion of suggested revisions and finalization of invoices.
- Analyze invoices to ensure compliance with client's contract and invoicing guidelines are met.
- Complete billing requests as requested by Project Managers.
- Research aging AR balances and provide Project Managers with thoughtful analysis
regarding best course of action for balances. - Handle client revision requests, as required in a timely manner.
- Make corrections to time entries as needed.
- Identify any issues/problems with the billing information.
- Review client guidelines and work closely with the Project Accounting Manager to ensure
compliance with billing guidelines and proper set up of matters; ensuring matters, rates,
timekeepers and budgets are in place for e-billing prior to invoice submission. - Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure
the client invoices are accurate and successfully submitted in a timely manner. - Update annual billing rates and apply to requested client matters as requested.
- Work closely with Project Managers and Project Accounting Manager to resolve issues with
rejected invoices. - Monitor external e-billing websites for invoice updates.
- Provide monthly estimates/accruals for client billing, upon request
- Other duties/projects as assigned
Collaborate with Project Managers/Project Accounting Manager to ensure complex billing
arrangements are followed prior to finalizing invoices.
- 5+ continuous years of billing experience involving invoicing, accounting, various software applications (Construction, Architectural and/or Engineering industry a plus)
- Experience in Deltek Vision software is a plus
- Proven track record and ability to manage a large monthly volume of invoices
- High organizational skills with ability to remain calm under pressure while working in a fast paced environment
- Enjoys working and contributing to a team environment
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).