Accounting Specialist Administrator

Accounting Specialist

We are looking for an organized accounting specialist to support the financial and operational activities of a commercial property portfolio. This position combines accounting coordination with property support responsibilities, requiring someone who can manage invoices, tenant billing, records, and service follow-up with accuracy and professionalism. The ideal candidate is comfortable working in a fast-paced real estate environment and can balance tenant service, vendor communication, and day-to-day administrative tasks effectively.

Responsibilities:

• Manage invoice review, coding, and payment processing while maintaining accurate accounts payable records for assigned properties.
• Prepare tenant charges, post incoming payments, and assist with follow-up on outstanding balances to support timely accounts receivable activity.
• Help oversee daily property operations by tracking service requests, coordinating maintenance work, and confirming completion of contracted services.
• Perform routine site reviews to identify maintenance, safety, or appearance concerns and escalate issues as needed.
• Support tenant occupancy activities by assisting with move-ins, move-outs, lease-related documentation, and ongoing service communication.
• Work with contractors and vendors to obtain pricing, organize documentation, and monitor compliance with insurance and safety requirements.
• Maintain organized property files, financial records, lease documents, and reporting materials to support audits and monthly close activities.
• Assist with budget preparation, expense tracking, reconciliations, and other administrative reporting tied to property performance.