Office Administrator Coordinator

Administrative Assistant

About Cornerstone Construction Group Established since 2013. Cornerstone Construction participates in E‑Verify, maintains a drug‑free workplace, and performs background screening for all employees as a pre‑placement requirement. Practices, creativity and ideas are encouraged.

• Field inbound communications – answer phone calls and general email inquiries and route them to the appropriate internal parties.
• Coordinate scheduling – set up meetings based on cross‑functional availability for both internal and external stakeholders.
• Organize internal resources – build and maintain processes to keep files and office supplies organized and easily accessible; track documents and meet deadlines.
• Liaison – act as a liaison and coordinate administrative activities between field management, other departments, customers, vendors, subcontractors, and agencies.
• Communicate policies and procedures – alert employees of new processes, rules and regulations.
• Facilitate executive‑level operations – book travel, submit expense reports and send communications for high‑level staff.
• Establish and maintain basic project control logs.
• Review and enter data from timesheets and daily tickets for job cost tracking; save and maintain data in the company cloud system.
• Aid the estimating team as needed, including potential bid opportunities and bid preparation.
• Assist Human Resources with hiring and orientation processes.
• Assist the safety team with administrative duties.
• Assist the payroll department with data entry and reporting.
• Interact with Project Team members, other departments, clients/owners, subcontractors, vendors, and regulatory entities via person, phone and correspondence to request or provide information.
• Perform additional duties as assigned.

• Excellent organizational and interpersonal skills.
• Detail oriented, punctual, and able to work well within a team.
• Initiate tasks and execute accurately.
• Ability to administer several tasks independently and concurrently.
• Team player with self‑confidence and professional presence.
• High degree of maturity and business judgment.
• Positive high‑energy attitude and strong work ethic.
• Ability to assess and prioritize multiple tasks, projects and demands.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Teams.
• Passionate, self‑motivated, and dedicated to high‑quality work.
• Five years’ experience as an administrative assistant, secretary or receptionist, minimum.
• Strong organizational, communication and time‑management skills.
• Proven ability to work in a fast‑paced environment.
• Resourcefulness, creativity and problem‑solving skill set.
• Familiarity with office equipment (printers, fax machines, projectors).
• A “Together WE Win” team‑player attitude is a must.

Minimum 1–2 years’ project/construction administration experience preferred. 2‑year college degree preferred.

Competitive salary, health‑care benefits, paid time off, holidays & vacation time, retirement savings/401(k), professional development, and team events.

Mid‑Senior level

Full‑time

Sales, General Business, and Education

Wireless Services, Telecommunications, and Communications Equipment Manufacturing

Location:

Greater Indianapolis, IN

Salary: $65,000 – $80,000 per year

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