Administrative Assistant

Description Our client is seeking a polished and welcoming Front Desk Administrative Assistant to support daily office operations. This individual will serve as the first point of contact for visitors and employees, ensuring a smooth, organized, and professional in‑office experience. The ideal candidate brings strong hospitality skills, attention to detail, and a proactive approach to administrative support.

Key Responsibilities:

Front Desk & Visitor Management:
Greet and check in visitors, maintain a polished reception area, manage incoming calls, and ensure all guests receive a warm and professional experience. Office Operations:
Oversee daily office needs including ordering and replenishing supplies, coordinating mail and package deliveries, maintaining shared spaces, and ensuring the office remains organized and presentable. Meeting & Event Support:
Manage conference room scheduling, prep meeting spaces, coordinate catering, assist with team events, and support office gatherings to ensure smooth execution. Employee

Experience:

Assist with new hire onboarding by preparing work spaces, coordinating access, and supporting culture‑related initiatives and internal events. Administrative Support:
Handle expense reports, prepare documents and correspondence, book travel arrangements, and support leadership with general administrative tasks as needed. Vendor & Facilities Coordination:
Serve as the point of contact for building management, external vendors, and service providers to address facility needs and office maintenance. Technology & Troubleshooting:
Provide basic support for office technology, including conference room equipment and Wi‑Fi issues, escalating to IT partners when needed. Requirements 2+ years of experience in hospitality, office coordination, or administrative support. Highly proficient in Microsoft Word, Excel and PowerPoint A hospitality-first mindset with exceptional interpersonal and communication skills. High attention to detail with the ability to multi-task in a fast-paced environment.

Strong organizational skills and proactive, service-oriented approach

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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