Administrative Coordinator - Metro CHRO

Administrative Coordinator - Metro CHRO

Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our team.

Join IU Health as an Administrative Coordinator supporting senior executive leadership within the Metro Region. This highly visible role serves as a strategic partner to the Chief Human Resources Officer and executive team, providing proactive administrative support that goes far beyond calendar management. The ideal candidate will be a trusted advisor who anticipates needs, manages competing priorities, exercises sound judgment, and helps leaders remain focused on key organizational initiatives.

This position will work on site, Monday – Friday, 8:00am – 5:00pm at Methodist Hospital in downtown Indianapolis, IN.

In this role, you will manage complex executive calendars, coordinate meetings and events, ensure leaders are prepared for key engagements, and serve as a critical connection point across departments and leadership teams. You will help facilitate executive operations, support high-priority initiatives, assist with presentation development, coordinate follow-up actions, and build strong working relationships throughout the organization.

We're seeking a highly organized and professional individual with exceptional judgment, strong communication skills, and the ability to thrive in a fast-paced environment. Successful candidates are proactive problem-solvers who anticipate needs, ask thoughtful questions, maintain confidentiality, and build trusted relationships across all levels of the organization. Experience supporting executive leaders, managing complex calendars, coordinating events, and creating high-quality PowerPoint presentations is highly valued.

Minimum Candidate Qualifications

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Core Competencies

• Provides standard administrative and technical support to directors/senior level leadership.
• Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department. Processes invoices and expense reports, and handles inquires, as appropriate, across supported teams. Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Manages work with limited guidance and direction. Identifies and resolves administrative and operational challenges.
• Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
• Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana's largest employers and the most comprehensive medical system in the state, our vision is…