Internal Initiatives Specialist

Under the general supervision of the Internal Initiatives Senior Manager and in accordance with established firm policies and procedures, the Internal Initiatives Specialist is responsible for coordinating and executing assigned firmwide internal meetings, programs, and related events.

This position serves as a key operational resource for firm leadership, practice groups, departments, and administrative teams, ensuring that internal meetings and initiatives are delivered efficiently, professionally, and consistently across the firm.

The Specialist manages assigned meetings and programs from initial planning through execution and post event follow up, including scheduling, stakeholder communications, registration and attendance management, logistical coordination, meeting technology, and onsite or virtual support.

The position also plays an integral role in supporting major firmwide events, leadership meetings, summits, retreats, training programs, and other strategic internal initiatives. Success in this role requires strong organizational and project management skills, technical proficiency, sound judgment, and the ability to independently manage competing priorities in a fast-paced professional services environment.

• Virtual/Hybrid Firmwide Meeting and Program Management

• Meeting Technology and Technical Execution

• Internal Event and Summit Planning

• Project Ownership and Execution

• Stakeholder Communication and Support

• Systems, Registration, and Data Management

• Cross-Functional Coordination

• Process Improvement and Technology Utilization

• Problem Resolution and Independent Judgment

• Additional Responsibilities and Special Projects

The successful Internal Initiatives Specialist demonstrates a strong combination of meeting planning expertise, technical proficiency, project management capabilities, and professional judgment. The position requires the ability to work independently, take ownership of assigned responsibilities, and build effective working relationships within the team and with stakeholders at all levels of the firm.

• Project Management and Organization: Ability to manage multiple concurrent meetings and projects, establish priorities, maintain accurate records, and consistently meet deadlines.

• Ownership and Accountability: Demonstrates initiative, follows through on commitments, anticipates needs, and takes responsibility for assigned projects from planning through completion.

• Communication and Client Service: Exhibits strong written and verbal communication skills, responsiveness, professionalism, and a service-oriented approach when working with attorneys, leadership, colleagues, and external partners.

• Technical Proficiency: Demonstrates confidence and practical expertise with virtual meeting platforms, collaboration technologies, event management systems, and related digital tools.

• Attention to Detail: Maintains a high degree of accuracy in scheduling, communications, registration data, meeting logistics, and event execution.

• Problem Solving and Judgment: Independently addresses routine challenges, identifies practical solutions, and appropriately escalates complex or sensitive matters.

• Adaptability and
  
  Collaboration:
  
  Remains flexible and composed in a fast-paced environment while effectively managing changing priorities and collaborating across multiple departments.

• Continuous Improvement: Embraces new technologies, including artificial intelligence and automation, and actively seeks opportunities to improve existing processes and operational efficiencies. The Specialist is expected to consistently demonstrate the firm’s CORE principles of Communication, Ownership, Responsiveness, and Excellence.

• A minimum of three (3) years of progressively responsible professional meeting or event planning experience, preferably within a law firm, professional services organization, corporate environment, or similar complex, high volume meeting operation.

• Demonstrated experience independently coordinating meetings or events from initial planning through execution, including scheduling, logistics, stakeholder communications, technology coordination, and follow up.

• Strong proficiency with Zoom Meetings and Events, Microsoft Outlook, Teams, Word, Excel, and PowerPoint. Experience with meeting calendaring and room reservation systems (such as Robin or EMS), Canva, Survey Monkey, registration platforms, and artificial intelligence tools is highly desirable.

• Practical experience…