Systems Purchasing Specialist

Position Overview

Join to apply for the Systems Purchasing Specialist role at Bastian Solutions
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Bastian Solutions is seeking a Purchasing Specialist to support our Systems division
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The position of Purchasing Specialist will be part of Bastian’s “Solutions Delivery” Procurement Department, providing commercial support to pre-and post-award projects and will report to the Procurement Manager - Solutions Delivery.

• Review, analyze and monitor assigned supplier capabilities and performance.
• Prepare RFQ packages, issue RFQ packages for bid, evaluate bids and negotiate best company position, make award recommendations.
• Works closely with the Legal Department to ensure contract terms are favorable.
• Prepare and process purchase orders and subcontracts, manage all change orders, and administer the agreements throughout their lifecycle.
• Ensure the timely resolution of issues with vendors related to scope, price, quality, delivery, condition, service level, etc.
• Ensures all requirements specified in the purchase orders are met including document delivery, inspections, testing, on time delivery of the equipment, subcontractor mobilization/demobilization dates, and service completion dates.
• Expedites new, missing or returned documents/drawings from vendors, and assists in expediting Engineering for any new, missing, or late documentation.
• Participates in project meetings and will provide status of vendor document submittals, fabrication, and equipment deliveries.
• Identifies and escalates any late delivery issues to the project team and actively works with vendors to regain lost schedule.
• Must emphasize a proactive, systematic, and standardized approach to detect and avert delays to the contractual delivery dates stated within the agreements.
• Issues supplier alert notices, such as Non-Conformance Reports (NCRs) and Overage Shortage & Damage Reports (OS&D’s), as required.
• Assure invoices are approved and paid, vendors get paid in full, and all commitments are reconciled before the orders are closed.
• PO closeout activity and warranty period management of assigned agreements.
• Execute daily, weekly, and monthly tactical and strategic activities to ensure the timely and efficient management of departmental goals.
• Assist in researching, analyzing, configuring, and drawing data driven conclusions from company spend data in support of department and company KPI’s.
• Lead, mentor, and coach junior level business partners.
• Attend meetings and facilitate discussions with internal customers and external vendors to promote strong communication and alignment of expectations and results.
• Create, update, communicate and present procurement data and recommendations at meetings.
• Develop and maintain expertise on assigned products and services.
• Maintain and communicate knowledge of market conditions and industry activity that may impact business.
• Work collaboratively with other procurement personnel within the Bastian family of companies when applicable to increase and improve purchasing leverage.
• Research and evaluate new sources for assigned products and services.
• Promote and comply with all company safety policies and procedures.
• Support the implementation of industry best practices and a mindset of continuous improvement.
• Other duties as assigned.

• Less than 5% overnight travel to visit suppliers as needed (Travel expenses paid by Bastian Solutions).

• Must be eligible to work in the USA long term without sponsorship.
• Bachelors Degree in Procurement, Supply Chain Management, Business, Economics, Logistics, Finance or Accounting
• Five (5) years of related procurement experience. The ideal candidate will have demonstrated progressive experience and career advancement in the Industrial construction/integration industry.
• Ability to interact professionally with all stakeholders within the organization and with clients, subcontractors, and suppliers.
• Procurement / Supply Chain Management Certifications desired (Examples: CPP, CPPM, CIPP, CIAPP, CPSM, MCIPS).
• Experience working in the project execution procurement role. Preference is for candidate to be experienced in custom engineered…