Information Systems Administrative Coordinator

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InPwr, Inc. is looking for an Admin Coordinator - Information Systems (IS) to join our dynamic team!

We are an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, Los Angeles, CA, and Naples, FL. Named a 2019, 2022, 2023, and 2024 Top Places to Work, we believe in building it better, focus on complex opportunities, and taking the electrical design to the next level, with licenses in over forty states and projects across the nation.

We InPwr people through personal commitment, relentless dedication, and driving results together. Come Join our Team!

Position

Qualifications:

• Software & License Management – Strong knowledge of software asset management (SAM), license tracking, compliance, and renewals.
• Systems Administration – Experience managing user roles, permissions, and platform access across multiple applications.
• Business Systems Knowledge – Familiarity with construction/engineering software platforms (e.g., Build, Revit, Primavera, Bluebeam, Spectrum, Accubid, etc.).
• Integration Awareness – Understanding of how enterprise applications connect and share data (e.g., ERP, BIM, project management systems).
• Process Improvement – Ability to identify inefficiencies and streamline workflows through automation or standardized practices.
• Collaboration & Communication – Strong ability to act as a liaison between business units, IT, and SMEs; clear communicator with both technical and non-technical audiences.
• Project Coordination – Skilled in setting up, maintaining, and documenting systems for new and ongoing projects.
• Training & Onboarding Support – Experience working with learning teams to configure onboarding packages and support adoption of tools.
• Problem-Solving – Analytical mindset to troubleshoot software-related issues and improve processes.
• Attention to Detail – Highly organized in maintaining inventories, lists, and compliance documentation.
• Medical, Dental, Vision and Life Insurance 100% company paid for employees
• Paid vacation & holidays
• 401(k) company match
• 30-day paid sabbatical every 5 years of employment
• Company provided safety certifications
• Family focused culture
• Stable employment with a growing company
• Highly competitive salary

Summary:

This position plays a vital role in InPwr’s Information Systems (IS) function. While IT focuses on hardware, networks, and technical support, IS maintains responsibility for managing software platforms, licensing, and system integrations that enable the business to operate effectively.

In this role, you will centralize software and license management, act as a key liaison between the business and IT, coordinate triage and incident management with 3rd party vendors, and oversee support and maintenance processes. Your efforts will help reduce project inefficiencies, establish consistent practices across departments, and ensure seamless collaboration with IT, subject matter experts, and other stakeholders.

Essential Functions:

• Organize and maintain an updated inventory of InPwr’s application portfolio
• Oversee the procurement, tracking, renewal, and compliance of software licenses in coordination with authorized approvers
• Administer user roles and permissions across all platforms to ensure proper access control
• Coordinate project setup, triage, and support controls within applicable software tools
• Develop a deep understanding of platform integrations to support system efficiency - without direct project-level execution
• Partner with the Automation team to optimize and streamline workflows
• Collaborate with InPwr’s IT team on software installations and technical deployments
• Assist Learning & Engagement (L&E) to configure program packages and documentation for onboarding initiatives
• Engage with business unit subject matter experts (SMEs) across platforms to align best practices and maintain systematic protocols.

Working/ Environment/ Physical Demands to successfully perform the essential functions of this job. This is a stationary position that requires frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close…