Assistant Finance Accounting Manager

To support the Finance Accounting Manager in managing, controlling, and ensuring that all Finance and Accounting activities of the hotel are carried out accurately, effectively, on time, and in accordance with company policies and applicable accounting standards. The Assistant Finance Accounting Manager also serves as a backup to the Finance Accounting Manager in daily operations, ensuring that finance, accounting, reporting, reconciliation, and tax processes continue to run smoothly in the Manager's absence.

Key responsibilities

• Assist the Finance & Accounting Manager in controlling all cash/bank receipt and disbursement transactions (Cost Control).
• Monitor daily cash position and bank balances.
• Perform examination and reconciliation of cash and bank transactions.
• Prepare Daily Revenue Reports for Management.
• Coordinate with banks or finance-related stakeholders for the villa/resort.
• Assist in controlling Accounts Payable (AP) to clients and payment schedules.
• Assist in monitoring Accounts Receivable (AR), outstanding invoices, and guest collections.
• Monitor City Ledger and Guest Ledger.
• Review transactions from Front Office, cashier, and relevant departments.
• Assist in conducting periodic cash counts and cash inspections.
• Ensure all finance documents are properly stored and easily traceable.

• Help ensure all hotel transactions are recorded completely and accurately in the accounting system.
• Review daily transactions and ensure the correct account/COA has been used.
• Perform General Ledger review and help ensure there are no inconsistent transactions. Perform reconciliations for:
  • City Ledger
  • Other accounts as required
• Assist in the month-end closing process.
• Help ensure all accruals, prepaid expenses, depreciation, provisions, and adjustments are recorded in the correct period.
• Assist in reviewing income and expense recognition.
• Help ensure OTA, commission, payment gateway, and credit card transactions have been reconciled with the PMS and bank.
• Assist in reviewing the daily revenue report and ensuring revenue from all outlets/departments has been recorded.
• Assist in controlling inventory and consumption in coordination with relevant departments.
• Assist the Manager in increasing revenue and preparing required data as directed by the Manager.
• Perform reconciliation between:
  • Ensure all room, laundry, and other revenues have been recorded.
  • Review discounts, complimentaries, voids, allowances, refunds, rebates, and adjustments.
  • Identify discrepancies between the operational system and accounting.
• Assist the Finance Accounting Manager in preparing monthly financial statements.
• Assist in preparing:
  • Profit & Loss
  • Conduct a preliminary review of reports before submission to the Manager.
• Assist in performing variance analysis between Actual vs. Budget and Actual vs. Previous Period.
• Identify unusual movements in revenue, cost, expense, and balance sheet accounts.

• The Assistant Finance Accounting Tax Manager is responsible for assisting in the monthly closing process, including:
  • Credit card reconciliation
  • Fixed asset & depreciation
  • Balance sheet reconciliation
• Ensure all data and supporting documents are available before the final report is reviewed by the Finance Accounting Manager.

• Assist the Finance Accounting Tax Manager in providing financial information to Owner/Management.
• Prepare data and analysis as required for decision-making.
• Assist in monitoring the hotel's financial performance.
• Provide information on cash flow, revenue, cost, expense, AR, AP, and tax position.
• Identify potential cost savings and enhance financial controls.

The Assistant Finance Accounting Tax Manager must be capable of taking over the operational functions of Finance, Accounting & Tax as required when the Finance Accounting Tax Manager is not at the hotel.

In such circumstances, the Assistant is responsible for:

• Ensuring payments and receipts continue to be processed.
• Ensuring daily accounting controls are maintained.
• Ensuring cash and bank remain controlled.
• Ensuring revenue reconciliation continues to be performed.
• Reporting important issues to Management.
• Coordinating with relevant departments.