Reporting Coordinator; ER - Aceh

Background and The Opportunity

As a dual mandate organization, Plan Indonesia is responding to floods event in Sumatera – under Sumatra HEAL ERP. The Reporting Coordinator is responsible for leading, coordinating, and ensuring the production of high‑quality, timely, and compliant reports across programmes. The role ensures that organisational reports are accurate, evidence‑based, coherent, and aligned with donor requirements and organisational standards, supporting accountability, learning, and strategic decision‑making.

The role also contributes to organisational learning and continuous improvement by synthesising lessons learned, challenges, and good practices across programmes. By working closely with the ER team, MER, finance, and communications teams, the Reporting Coordinator ensures that evidence and learning are not lost but used to inform decision‑making, programme adaptation, and strategic planning. Ultimately, the position ensures that the organisation’s impact is not only delivered on the ground but also clearly demonstrated, understood, and valued by external and internal audiences.

• The Reporting Coordinator will report directly to the humanitarian manager.
• S/he will work closely with the ER team leader, MER coordinator, finance, and ER project team to ensure all the projects align with internal procedures.
• Support the humanitarian manager in producing good‑quality ER progress for internal and external purposes.
• Represent YPII in exchange of information and community of practice forums and ER clusters/working groups.

• Develop and manage a comprehensive reporting calendar covering all donor, internal, and reporting requirements.
• Maintain a database of program/project progress tracking and reports, including showcasing the data, information and analysis to internal and external audiences, supporting the development of annual reports, government reports, and any other reports.
• Coordinate reporting processes in ER projects involving internal team and partners to ensure timely submission.
• Lead the drafting, analysing, and finalisation of high‑quality narrative reports and data trackers, including inception, progress, mid‑term, final, and ad‑hoc donor reports.
• Support humanitarian manager and MER coordinator to develop quality and timely submission of internal reporting requirements as per Plan Indonesia’s reporting schedule.
• Apply organisational and donor style guides, ensuring consistency in language, structure, and terminology.
• Serve as the focal point for all narrative reporting and documentation processes for internal and external audiences.

• Ensure full compliance with donor reporting guidelines, contractual obligations, and deadlines.
• Identify reporting‑related risks (e.g., delays, data gaps, inconsistencies) and proactively propose mitigation measures.
• Coordinate with grants, finance, and compliance teams to ensure narrative and financial reports are aligned and submitted timely.
• Coordinate with GEDSI team in development of gender studies report.
• Provide guidance and support to implementing partners on reporting templates, expectations, formats, and timelines.
• Review partner reports and consolidate inputs into organisational reports.
• Strengthen partner capacity in results‑based and evidence‑driven reporting.
• Support humanitarian manager to track down progress and report the efforts of coordination and clusters.
• Support the use of evidence, case studies, and qualitative insights to demonstrate impact, including for external communication purposes.

• Work closely with Monitoring, Evaluation, and Research (MER) teams to integrate verified data, indicators, and analysis into reports.
• Ensure reports reflect results‑based management principles and include disaggregated data where required.
• Ensure reporting adequately reflects cross‑cutting priorities including gender equality, inclusion of people with disabilities, child protection, safeguarding, and accountability to affected populations.
• Support alignment report with humanitarian standards and organisational frameworks (e.g., Sphere,…