Operation ; Shipping Agency

Qualifications

• Minimum bachelor degree in any major, preferably from maritime school
• Minimum 0 – 2 years experience in shipping
• Fluent in English both oral and written
• Shipping knowledge, custom, export, import, agency management, computer literate
• Achievement orientation, customer service orientation, continuous improvement, interpersonal relationship, able to analyze issue and use sound judgment, planning organizing, coordination, work efficiently, negotiation

• Ensuring daily vessel operational activities are well-managed
• Ensuring vessel has its in‑out clearance

• Receiving appointment letter of foreign vessel agency from General Agent and Principal (owner, operator, charterer, etc), and asking for Estimation of Time Arrival (ETA) Notice by email or fax
• Circulating letter of notification of vessel arrival to related parties
• Reporting the berthing plan and schedule to Head of Operation
• Asking for necessary supporting documents such as Bill of Lading (B/L), Letter of Indemnity (LOI), manifest, shipping instruction, notice of arrival, notice of incoming foreign vessel (PKKA), notice of foreign vessel operation (PPKA), RPT, and crew sign off/on
• Preparing inward manifest and reporting it to local customs one day before vessel arriving
• Coordinating with General Agent and Principal to check loading/discharging cargo
• Following up vessel pre‑arrival meeting

• Coordinating with related parties i.e. mooring gang, quarantine, customs and immigration, and surveyor (if needed) to have vessel in‑learance
• Checking jetty for any broken fender before vessel berthing
• Sending arrival condition and vessel activities to General Agent and Principal
• Reporting to harbour master regarding vessel arrival with complete documents
• Berthing the vessel according to schedule
• Preparing necessary documents and certificates for related parties to get port clearance
• Monitoring vessel activities and reporting to General Agent and Head of Operation if there are any obstacles
• Preparing list of disbursement
• Requesting vessel cost to be signed by Master

• Preparing outward manifest and reporting it to customs before vessel sailing
• Reporting loading/discharging activities data and cargo amount to Head of Operation
• Collecting all loading/discharging documents from surveyor to be sent to General Agent / Principal
• Ensuring QHSE management system are well implemented

At PT Buana Lintas Lautan Tbk and its subsidiaries, we value diversity, inclusion, and equal employment opportunity. We are committed to providing a fair and respectful recruitment process and welcome applications from all qualified candidates.