Operations & Inventory Coordinator

Location: Pujung, Tegallalang
Schedule: 6 days per week, with 1 weekday off
Saturday and Sunday are working days
Working hours: 11:30–19:00
Base salary: Rp4,000,000–4,500,000 per month + additional sales incentives

We are looking for a responsible, organised and detail-oriented Operations & Inventory Coordinator for a small warehouse and showroom specialising in home and interior products.

The main responsibility of this role is to maintain order, accuracy and smooth daily operations across inventory, stock movement, receiving and dispatching goods, deliveries, documentation and storage organisation.

The showroom is a smaller, additional part of the role. From time to time, you will also welcome visitors, assist them with products and process sales.

Inventory & Stock Control

Maintain accurate records of products and materials

Track incoming and outgoing stock

Record all product movements in the system

Regularly reconcile physical stock with inventory records

Conduct regular stock counts

Monitor items that need to be replenished

Receive and check incoming goods

Record damaged, missing or returned items

Monitor stock held at partner locations

Maintain a clear and well‑organised storage system

Operations & Deliveries

Prepare products for orders and partner locations

Coordinate incoming and outgoing deliveries

Communicate with couriers and drivers

Check that orders are prepared correctly

Make sure deliveries are completed on time

Coordinate operational matters with production and other team members

Track unfinished tasks and follow up on them in a timely manner

Organise and maintain order in warehouse and working areas

Handle occasional off‑site operational tasks, such as visiting partner locations, checking stock, coordinating deliveries or handling other business‑related errands in Ubud and nearby areas

Administration & Documentation

Work with Google Sheets / Excel

Maintain internal inventory and operations spreadsheets

Prepare invoices, delivery notes and other simple documentation

Keep records of deliveries, product movements and payments

Organise working files and documents

Communicate regarding ongoing matters via Whats App and email

Prepare simple daily or weekly reports

Follow internal procedures and checklists

Showroom Support

Occasionally welcome visitors to the small showroom

Assist customers with product selection

Process sales and receive payments

Pack purchases

Record sales in the system and update stock levels

Keep the showroom tidy and presentable

Additional bonuses are provided for personal sales.

For this position, we especially value:

Responsibility and reliability

Strong organisational skills

Accuracy when working with products, numbers and documents

A genuine appreciation for order, structure and systematic work

Ability to work independently without constant supervision

Ability to complete tasks and follow through

Initiative and the ability to identify potential issues in advance

Punctuality

Calm and professional communication

Ability to organise your own working day and prioritise tasks effectively

We are looking for someone we can trust with this part of the business and feel confident that stock is accurately recorded, the warehouse is organised, documents are in order, and deliveries and daily operations are handled on time.

Relevant experience in one or more of the following areas: administration / inventory / stock control / operations / warehouse administration / retail operations

Preferably at least 1 year of relevant experience

Confident using Google Sheets and/or Microsoft Excel

Comfortable working with numbers and basic documentation

Good conversational English, sufficient for communicating with international visitors

Willing to work on Saturdays and Sundays

Pref…