Accounts Payable Specialist
Listed on 2026-01-12
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Accounting
Accounting Assistant, Bookkeeper/ Accounting Clerk
** This position must meet export control compliance requirements. All applicants must be “U.S. persons” within the meaning of ITAR, as defined: a U.S. Citizen, a lawful permanent resident, political asylee, or refugee.**
Defense contractor involved with product development and manufacturing of various systems for military aerospace and vehicles in the Los Angeles International Airport area is searching for an experienced Accounts Payable Specialist. With a 50+ year foundation, our client supports all branches of the Department of Defense and allies around the globe on an array of programs and platforms. We support many military prime contractors including Lockheed Martin, Northrop Grumman and Raytheon.
ScopeTo process authorized accounts payable in a timely and efficient manner.
Responsibilities- Assemble and verify supporting documentation for matching invoices to PO, Receiving Report & Inspection Report via paper document and SAP ERP system.
- Communicate with program managers, Procurement, Inspection, Receiving for problem- solving
- Prepare weekly invoice distributions for program manager’s approvals
- Prepare daily COD / CIA requests
- Prepare and reconcile Vendor Advances / Liquidations
- Prepare daily DMR requests and processing
- Prepare A/P adjustments
- Assist in preparing weekly check runs
- Assist in processing utility invoices and SAP upload
- Assist in maintaining vehicle fleet list, insurance file, DMV transactions
- Assist with monthly expense reimbursement processing and SAP upload
- Prepare expense summary for Credit Cards and processing through SAP
- Prepare monthly Excel spreadsheet for Rideshare program and SAP upload
- Maintain Excel summary for special vendor accounts
- Reconcile vendor accounts to PO to Aging
- Document with Reason Codes for delay process of invoice
- Assist month end closing, quarter end closing, and year end closing
- 2 - 3 years of A/P experience with a proven record of responsibility and growth
- Must have a BS in Accounting or relevant degree
- Must have manufacturing accounts payable experience
- Must be proficient in SAP FI/Accounts Payable system or similar ERP
- Proficiency in Microsoft Excel and Word
- Clear understanding of the procurement to payment cycle
- Ability to work in a fast-paced and high volume environment
- Excellent organizational skills
- Ability to prioritize tasks
- Possess high integrity
- Excellent communication and interpersonal skills
- Team player with Can-Do-Attitude
- Must be able to speak/read/write English
- Must be able to lift up to 35 lbs.
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