Program Coordinator – Mental Health Initiatives

Reports To

Director of Mental Health Initiatives;
Northern California Program Manager

Hybrid | The ideal candidate will be based in Oakland or the greater Bay Area and familiar with the local community landscape. This role requires regular in‑person engagement within the region and monthly statewide travel.

CABWHP offers an array of intangible benefits such as a highly collaborative environment, family‑friendly environment, schedule flexibility, professional development, and leadership training opportunities.

California Black Women’s Health Project (CABWHP)

Contract‑to‑hire | Full‑Time

$60,000–$65,000 DOE

Founded in 1994, CABWHP is the only statewide nonprofit solely committed to improving the health of California’s 1.2M Black women and girls through advocacy, education, outreach, and policy. We are unapologetically Black women‑centered, culturally responsive, and equity‑driven.

The Program Coordinator – Mental Health Initiatives supports the design, coordination, and day‑to‑day implementation of CABWHP’s community‑defined mental health programs (e.g., Sisters Mentally Mobilized - Advocate Training Program
* SMM - ATP
* and Gen Z Speaks Wellness) with a clear mandate to advance the Three S’s framework:
Sustainability, Scalability, and Systems Transformation. The ideal Program Coordinator is a detail‑oriented, strong doer who keeps projects moving, data organized, partners engaged, and deliverables on time—while centering Black women’s experiences and wellness.

• A. Program Operations & Coordination (General)
  • Coordinate calendars, logistics, materials, venues/virtual platforms, and travel for training, circles, and convenings.
  • Track workplans, timelines, and deliverables using project planning platform, ; prep agendas, notes, and action items.
  • Support contracting, stipends, and reimbursements; submit invoices/receipts and maintain organized records.
  • Maintain program files, MOUs, and compliance documentation in shared drives; support audit‑readiness.
  • Assist with communications/outreach: event flyers, participant emails, resource updates, post‑event recaps.
  • Responsible for all coordination needs across Northern California
• B. Sustainability (Build to Last)
  • Capacity & Stability:
    Maintain program standard operating procedures, facilitator rosters, and onboarding kits; coordinate staff/volunteer training schedules.
  • Data Sovereignty:
    Support community‑owned data practices—collect consent, manage secure data entry, maintain codebooks, and prep clean datasets for evaluation.
  • Diversified Funding:
    Track and apply for public sector, philanthropic, and corporate grant and funding opportunities (MHSA, CYBHI, SAMHSA). Track outputs/outcomes for grants; compile program stats, stories, and quotes for proposals and reports.
  • Staff Pipeline & Well‑Being:
    Coordinate facilitator training, peer support sessions, and wellness check‑ins; manage calendars for PD/coaching.
  • Continuous Learning:
    Organize after‑action reviews; document lessons learned and iterate checklists and toolkits.
  • Build the Base:
    Keep a Customer Relationship Management/partner list current; schedule touchpoints with champions and community partners.
• C. Scalability (Grow with Fidelity)
  • Define & Cost Scale:
    Maintain simple cost‑of‑delivery sheets (per cohort/county); update staffing/infrastructure needs.
  • Evidence & Outcomes:
    Coordinate pre/post surveys, attendance, and fidelity checklists; prepare dashboard snapshots for leadership.
  • Invest in Community:
    Schedule facilitator trainings, mentorships, and community education opportunities
  • Codify Practice ("Secret Sauce"):
    Help draft, format, and version control facilitator guides, toolkits, and slide decks.
  • Scale Storytelling & Expertise:
    Gather case studies, media permissions, and short impact summaries for web, social, and funders.
• D. Systems Transformation (Shape the Landscape)
  • Amplify Solutions:
    Coordinate presentations and materials for county BH boards, conferences, and coalitions; manage submission deadlines.
  • Validate CDEPs:
    Organize evaluation briefs; package local and statewide findings for policymakers and…