Service Planning Clerk

Enercare Inc. is one of Canada's largest home and commercial services companies servicing over one million customers across Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, Quebec and New Brunswick. Enercare is the Experts at Home, operating under several brands including Enercare, Hydro Solution, and Pioneer Plumbing & Heating.

A proudly Canadian-owned company, we are the Experts at what we do and deeply care about our customers. We value a diverse, collaborative culture, and take pride in our commitment to health and safety, and knowing our work serves and supports our communities every day. No matter your role, we invest in making sure you have opportunities to grow, learn, and become the Expert you want to be.

If you are ready to become one of our Experts, we would love to hear from you.

Job Title:

Service Clerk – Part-Time
Reporting To:
Operations Manager
Department:
Operations

Location:

Birchmount - Markham
Rate of Pay: $25.47 – As per collective agreement
File number: 3542
Hours of Work: 24 Hours Per Week – Monday to Sunday 7:00 a.m. – 3:00 p.m. OR 2:00 p.m. – 10:00 p.m.

• Accountable for managing daily schedule by optimizing board set-up, utilizing rescheduling tools, managing changes in Technician availability (i.e. sick requests), notifying technicians of chargeable calls (including amount), driving productivity by reducing travel and pushing workload, meeting monthly maintenance numbers, identifying repeat calls and working with Field Manager to resolve customer escalations
• Proactively manage chargeable calls including validating chargeable calls identified
• Responsible for managing daily requests from Techs by modifying the board to accommodate delays, providing insight on customer service plans (as required) and acting as a support reference for techs
• Required to handle unsuitables / escalations by managing customer requests for revised appointments (including parts) and resolving outstanding issues in queues
• Responsible for the reconciliation of Service transactions which includes the validation of charges, correction of charges, balancing of cash draws, and processing of service transactions
• Responsible for exceptions and error management through the review and processing of corrections related to outstanding error reports, filing of envelopes and red tags
• Required to set the schedule (Subcontractors and CA techs)
• Act as a courteous and friendly central point of contact for both internal and external customers
• Responsible for updating of records in applicable systems
• Prepare BRIO reports as required
• Coordination of appointment times for back ordered product, and sourcing of parts, with customer, manual dispatch or work as required, arrange courier delivery of parts or product as required
• Provide customer quotes on installations
• Analyze and interpret forecast and incoming-demand data, record forecast variance and resource allocation change information
• General business support related to i.e. franchise after hours, point of contact and follow up for call centre inquiries, responsible for handling of both inbound and outbound calls
• Assist with escalations and priority call in a timely manner
• Required to set-up the board for next day and schedule linked calls and responsible for identifying chargeable calls / code 22s for the next day
• Proactively manage the board to maintain call availability for all call types
• Advise Customers of changes to appointment times
• Ability to effectively resolve customer complaints to the satisfaction of both customer and the company
• Ability to provide reporting and data analysis as requested by management
• Achieve defined productivity and performance measures on a consistent basis
• Undertake special projects and assignments as assigned
• Other duties as assigned by management

• Customer focused with excellent interpersonal skills
• Ability to effectively use Click Schedule, GERS, Clarify & MS Office software programs
• Ability to concurrently use various computer information packages in conjunction with telephone / wireless radio communication devices
• Proven decision‑making skills
• Strong organizational skills
• Capable of doing financial analysis to rectify…