Records Management Clerk

Under the direction of management, this position performs a variety of operations relating to the administrative functions and statutory responsibilities for the Clerk of the Circuit Court and Comptroller. This position requires the incumbent to communicate with co-workers, management, judges, elected officials, and the public in a courteous and professional manner.

• Provide coverage for the information desk and online chat service
• Greet customers and direct them to the proper division
• Take messages for employees from customers when the employee is unavailable
• Answer phone calls and direct them to the proper division
• Assist with daily mail processes
• Assist with public and court record requests
• Process red actions in the court redaction program
• Assist with the court records management and retention processes
• Scan court documents to the corresponding case file and docket entry
• Review images for legibility
• Notify management of critical problems or issues relating to the department
• Offer support with jury duty services as required
• Perform other administrative office tasks as assigned
• Maintain compliance with Rule 2.420, Public Access to and Protection of Judicial Branch Records as outlined in the Florida Rules of General Practice and Judicial Administration
• Maintain compliance with Chapter 119, Florida Statutes and other statutory provisions
• Maintain current knowledge of best practices, court rules, statutes, administrative code, regulatory, and legislative developments to ensure proper application to division practices

NOTE:

The omission of an essential function of work does not preclude the Clerk of Court from assigning duties not listed herein if such functions are a logical assignment to the position. This position requires a minimum of a high school diploma or equivalency diploma. A two-year or four-year degree from an accredited school is desirable, and special consideration will be given to applicants who are fluent in a secondary language.

• Knowledge of the functions and organization of the Clerk of Circuit Court and Comptroller office and of other county divisions, municipalities, and public agencies
• Knowledge of business English, including spelling, grammar, and punctuation
• Proficiency in Microsoft Office programs
• Ability to work with a computer in a Windows environment
• Ability to utilize scanning equipment
• Ability to answer phones using standard office procedures
• Ability to effectively communicate both orally and in writing
• Ability to make sound independent judgments
• Ability to effectively follow written and oral instructions
• Ability to meet deadlines
• Ability to communicate serious problems and important issues to management
• Ability to thrive in a fast-paced environment where attention to detail and accuracy are of critical importance

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Some tasks require the ability to perceive and differentiate visual cues or signals. Some tasks require the ability to communicate orally.

Tasks are regularly performed without exposure to adverse environmental conditions.

In compliance with the Americans with Disabilities Act the Martin County Clerk of the Circuit Court & Comptroller will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The Martin County Clerk of the Circuit Court & Comptroller is an Equal Employment Opportunity employer which means we will not discriminate against any perspective or current employee based on race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.