Administration Assistant

An opportunity has arisen to join NHS Highland’s Finance and Procurement Directorate as a Stores, Fleet and Transport Administration Assistant.

This role provides essential clerical and administrative support to the day‑to‑day operation of the Stores, Fleet and Transport service, helping to ensure the safe, efficient and timely supply of goods and effective administration of fleet and transport activity across NHS Highland.

You will work as part of a small operational team, supporting colleagues across Stores, Transport, Procurement and clinical departments, and contributing to the maintenance of accurate records, robust audit trails and high standards of customer service.

• Provide clerical and administrative support to Stores, Fleet and Transport operations
• Process stock requisitions, receipts, issues and returns using manual and electronic systems
• Maintain accurate records and filing systems in line with document retention requirements
• Support fleet administration by gathering, recording and updating vehicle and mileage information
• Respond professionally and courteously to telephone, email and face‑to‑face enquiries
• Liaise with internal departments, transport colleagues, the National Distribution Centre and external suppliers
• Support stock control and assist with routine reporting activity
• Ensure all work is undertaken in accordance with standard operating procedures, financial instructions and health and safety policies
• Contribute to maintaining service continuity by providing cover for colleagues during periods of leave

• Good general standard of education, including literacy and numeracy
• Previous clerical or administrative experience
• IT literate with experience using Microsoft Office applications
• Good organisational skills with the ability to manage routine tasks accurately
• Effective communication and customer service skills
• Ability to work both independently and as part of a team
• Flexible approach to work and ability to manage a busy workload

• Experience working in a logistics, stores, transport or procurement environment
• Experience working within the NHS or public sector

We are looking for a reliable, well‑organised individual with strong attention to detail and a commitment to delivering a high‑quality support service. You should be able to work calmly in a busy environment, respond positively to changing priorities and contribute effectively to a team‑based service.

You will be joining a key operational service that underpins clinical activity across one of the largest and most geographically diverse Health Boards in Scotland. This role offers stability, development of administrative experience in a complex environment and the opportunity to contribute directly to safe and effective patient care.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.